Office Assistant/Project Coordinator

Job Description

Job Description

Role : Office Assistant / Project Coordinator

Pay : $19 / Hour

Location : Charlotte, NC

Type : Contract

Overview :

We are currently seeking a detail-oriented and organized individual to fill the position of Office Assistant. This role is crucial in maintaining the smooth operation of our office environment and supporting various departments.

The Office Assistant will be responsible for performing a range of general office duties, including ordering supplies, managing records, and assisting with basic bookkeeping tasks.

This is an excellent opportunity for someone with strong multitasking abilities and a proactive attitude to contribute to our team.

Responsibilities :

• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping tasks.
• Assist the Scheduler by ordering materials when they are out of the office.
• Print invoices, conduct price checks on materials, and address discrepancies with distributors.
• Organize paperwork in job files and determine when they are ready to be billed.
• Communicate job details and plans to subcontractors via email.
• Maintain records for subcontractors and ensure they are organized for easy reference.
• Answer incoming phone calls, direct callers to appropriate personnel, or take messages as necessary.
• Conduct research, compile data, and prepare documents for presentation by executives.
• Coordinate and take notes during weekly office meetings.
• Greet visitors, assess their needs, and direct them to the appropriate individuals.
• Read and analyze incoming memos, submissions, and reports, distributing them to the relevant parties.
• Open, sort, and distribute incoming correspondence.
• Provide clerical support to various departments as needed.
• Prepare invoices, reports, memos, letters, financial statements, and other documents accurately and promptly.
• Prepare meeting agendas and make arrangements, including coordinating catering for office events.
• The company reserves the right to add or change duties at any time.

Requirements :

• High School diploma or equivalent.
• 1-2 years of related experience; or equivalent combination of education and experience.
• Bilingual skills are advantageous.
• Strong verbal and written communication skills.
• Active listening abilities.
• Service-oriented mindset.
• Ability to coordinate tasks effectively.
• Excellent time management skills.
• Ability to monitor tasks and prioritize effectively.
• Sound judgment and decision-making capabilities.
• Proficiency in Microsoft software, including Excel. Familiarity with Monday and QuickBooks Time is beneficial.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request