Office Coordinator
About Jubilee Theatre :
Jubilee Theatre is a dynamic and vibrant organization dedicated to promoting arts and culture within the community. With a focus on theater productions and cultural events, we aim to enrich the lives of our audience members through engaging and thought-provoking experiences.
Job Overview :
Jubilee Theatre seeks a highly organized, detail-oriented Full-Time Administrative Coordinator to join our team. The Administrative Coordinator will maintain the organization's records and ensure efficient file management.
This position is ideal for individuals with excellent organizational skills and a passion for supporting the arts.
Responsibilities : 1. File Management :
1. File Management :
- Organize and maintain physical and digital files in accordance with established filing systems.
- Regularly update and categorize files to ensure easy access and retrieval.
2. Document Scanning :
- Scan relevant documents and files to create digital copies for archival purposes.
- Implement a systematic approach to scanning, indexing, and organizing digital files.
3. Outdated File Review :
- Regularly review existing files and identify outdated or obsolete materials.
- Collaborate with team members to determine the appropriate disposal of outdated files.
4. Disposal Process :
- Coordinate the secure and confidential disposal of outdated physical files.
- Ensure compliance with data protection and privacy regulations during the disposal process.
5. Communication :
- Liaise with internal teams to gather information and updates on file requirements.
- Communicate effectively with team members to address any file-related inquiries.
Qualifications :
- Previous experience in administrative roles or file management is preferred.
- Strong organizational and time management skills.
- Attention to detail and accuracy in handling files and documents.
- Proficient in using office software and document scanning equipment.
- Excellent communication and collaboration skills.
Working Hours :
This is a full-time position with flexible working hours. The schedule can be negotiated based on the candidate's availability.
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