Assistant Director of Finance

Job Title : Assistant Director of Finance

Are you the right candidate for this opportunity Make sure to read the full description below.

Organization : ArcMorris

About ArcMorris :

ArcMorris is a highly respected nonprofit organization with a strong commitment to empowering individuals with intellectual and developmental disabilities, along with their families.

Through a wide range of supportive programs, ArcMorris fosters inclusion, independence, and personal growth for individuals with intellectual and developmental disabilities (IDD).

The organization strives to create an environment that embraces diversity, promotes equal opportunity, and encourages continuous advancement within the communities it serves.

Job Overview :

The Assistant Director of Finance is a senior-level role critical to upholding ArcMorris's financial health and sustainability.

Reporting to the Director of Finance, the Assistant Director will have direct responsibility for managing payroll, budgeting, accounting, and client financial accounts.

In addition to these core functions, the Assistant Director will play a key role in establishing, monitoring, and enforcing Key Performance Indicators (KPIs) for various program units, ensuring accountability and effectiveness.

Strong management and operational skills are essential for success in this position. This is a fully in-person role, with no remote work options available, as on-site presence is vital to collaboration and organizational effectiveness.

Key Responsibilities :

• Payroll Management :
• Supervise the payroll process to ensure it aligns with both regulatory standards and ArcMorris's internal policies. This includes overseeing all aspects of payroll processing for both hourly and salaried employees, and ensuring that all payroll transactions are completed on time and accurately.
• Oversee the administration of employee benefits and deductions, ensuring compliance with state and federal tax laws, and supporting employees with payroll-related inquiries.
• Collaborate with Human Resources to ensure accurate processing of new hires, terminations, and status changes in the payroll system, maintaining data integrity.
• Budgeting and Financial Planning :
• Work directly with department heads to develop detailed annual budgets that reflect the organization's mission, goals, and strategic priorities.
• Analyze budget performance on a continuous basis, preparing monthly and quarterly reports to track spending against projections.

Identify any discrepancies and provide solutions to department heads and the Director of Finance for budget adjustments as necessary.

• Assist in long-term financial planning by forecasting future financial needs and recommending cost-saving strategies where applicable.
• Accounting and Financial Reporting :
• Ensure accurate maintenance of financial records in accordance with Generally Accepted Accounting Principles (GAAP), including oversight of accounts payable, accounts receivable, and general ledger entries.
• Prepare comprehensive financial statements, management reports, and funder reports, providing insights and explanations for variances and notable financial trends to key stakeholders, including the Director of Finance, CEO, and Board of Directors.
• Oversee monthly reconciliations of bank statements, credit card statements, and other accounts, ensuring accuracy and timeliness.
• Client Financial Account (CFA) Management :
• Oversee the Client Financial Accounts (CFA) process, ensuring that client funds are managed in accordance with contractual agreements, ethical standards, and organizational policies.
• Collaborate closely with program managers to ensure accurate billing and timely collection of payments, proactively addressing any discrepancies or challenges to maintain positive relationships with clients and their families.
• Provide regular reports on client account balances and transactions, ensuring transparency and adherence to regulatory requirements.
• Key Performance Indicator (KPI) Setting, Monitoring, and Accountability :
• Develop, in partnership with program managers, measurable and actionable KPIs for each program unit, aligning them with the organization’s overall goals and performance expectations.
• Conduct regular reviews of program units' performance against KPIs, providing feedback, identifying areas for improvement, and holding managers accountable for achieving targets.
• Prepare KPI reports for executive leadership, offering insights into program performance, trends, and opportunities for growth or cost-efficiency.
• Financial Operations and Internal Controls :
• Optimize and streamline financial processes to enhance the Finance Department's operational efficiency. This includes implementing best practices and process improvements where necessary.
• Develop and enforce a robust internal control framework to protect ArcMorris's assets, minimize financial risk, and ensure compliance with financial policies and regulations.
• Monitor compliance with financial regulations and standards, proactively addressing any issues to ensure ArcMorris meets all legal and regulatory requirements, particularly as they pertain to nonprofit financial operations.
• Leadership and Team Development :
• Provide leadership, mentorship, and guidance to a team of finance professionals, fostering an environment of collaboration, accountability, and continuous learning.
• Conduct regular performance reviews, set professional development goals, and offer training opportunities to build a high-performing team capable of meeting the demands of a growing organization.
• Lead by example in promoting a culture of ethical behavior, respect, and teamwork within the Finance Department, supporting team members' success and driving results that align with ArcMorris’s mission.
• Additional Responsibilities :
• Support the Director of Finance in strategic planning initiatives, identifying areas of financial opportunity, and developing strategies to enhance financial performance.
• Participate in cross-departmental projects and committees, bringing a financial perspective to organizational discussions, and contributing to ArcMorris's mission and overall strategic goals.
• Serve as a primary point of contact for external auditors, preparing documentation, and coordinating audit processes to ensure thorough and accurate reviews of ArcMorris's financial activities.

Qualifications :

Education : A Bachelor’s degree in Finance, Accounting, Business Administration, or a closely related field is required.

An advanced degree, such as a Master’s in Finance or an MBA, or a CPA designation is preferred.

Experience : Minimum of five years of financial management experience, with a strong preference for experience in the nonprofit sector.

Demonstrated success in payroll, budgeting, accounting, and financial reporting is essential.

• Technical Skills :
• Proficiency with financial management software, ERP systems, and advanced knowledge of Microsoft Excel (pivot tables, financial modeling, data analysis, etc.).
• Familiarity with nonprofit accounting standards and regulations, including GAAP.
• Management Skills : Proven leadership experience with a history of effectively managing and developing a team. Strong operational skills, including an ability to optimize processes, enhance efficiency, and implement internal controls.
• Analytical Skills : Excellent analytical abilities, including financial analysis, problem-solving, and a high level of attention to detail.
• Communication Skills : Strong written and verbal communication skills, with the ability to convey complex financial concepts to diverse audiences and engage confidently with executive leadership, board members, and external stakeholders.

Additional Information :

Work Environment : This is an in-person role, as collaboration and hands-on management are essential to fulfilling the responsibilities effectively.

Remote work options are not available.

• Probation Period : One year.
• Equal Opportunity Employer : ArcMorris is dedicated to promoting diversity, inclusion, and equal opportunity. We encourage individuals from underrepresented backgrounds to apply and contribute to our mission of supporting the community.

The Assistant Director of Finance will be a key contributor to ArcMorris’s mission, providing financial expertise and leadership to support the organization’s goals.

If you are a dedicated finance professional with a strong commitment to nonprofit work and the skills needed to excel in a dynamic and impactful role, we invite you to apply.

Job Type : Full-time

Pay : $80,000.00 - $85,000.00 per year

Schedule :

8 hour shift

Experience :

Accounting : 1 year (Required)

License / Certification :

CPA (Preferred)

Work Location : In person

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