Buyer IV

Special Instructions to Applicants

Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.

Cover letter is required for consideration.

Position is hybrid with the expectation of coming on site to Wilshire Center a minimum of once a month (frequency of on-site requirement subject to change based on the business unit's need and for training purposes).

Other possible locations for team building activities are in close proximity of Wilshire Center and Campus.

Department Summary

Business & Finance Solutions (BFS), a division of UCLA under the Office of the Vice Chancellor & Chief Financial Officer, provides innovative campus-wide solutions to complex financial and business matters, maximizing value to the University community.

BFS promotes a collaborative opportunity for campus to enhance revenue opportunities, manage campus risk, facilitate financial payment solutions for campus operations and students, act as an internal tax advisor to campus, provide financial reporting for UCLA, travel services, purchasing and procurement of goods and services, and provides payroll analytics and support.

BFS encompasses the following departments with approximately 400 employees : Financial Management & Reporting, Purchasing and Procurement, Tax Services, UC Travel Center, Treasury, Costing Policy and Sales & Service, Payroll Partner, Student Financial Services, Accounts Payable, Mail, Document & Distribution Services, Insurance & Risk Management, and Operations.

Position Summary

Under the general direction of the Supervising Buyer, the Buyer IV supports the purchasing activities for the Faculty Practice Group primarily through support of the acquisition of services of all types, including consulting services, professional services, computing services, research services, advertising and media services, instructor / lecturer agreements, training services, services in support of clinical operations including equipment needed for patient care, telecommunications, infrastructure, and the acquisition of computer programming, software licensing, applications development, and software maintenance and other commodities as assigned.

The incumbent develops small business subcontracting plans for federally funded contracts, assists the Goods team, negotiates or bids for goods, and handles other commodities as assigned.

The Buyer IV plans, negotiates, organizes, and conducts buying activities in compliance with federal requirements and UC policy.

The Buyer IV analyzes quotes, negotiates price, terms and conditions, and awards purchase orders and contracts from $0 (e.

g., loan agreements) up to signature authority of $100K, and prepares purchase orders & contracts for the signature of others when over Buyer's signature authority.

The incumbent performs complex Requests for Proposal and competitive bids, Requests for Quotation and informal price requests, leads job walks or pre-bid meetings, performs quality-point and best value analysis.

The Buyer IV ensures compliance with federal requirements on orders funded by federal contracts & grants. The Buyer IV facilitates and issues Purchase Orders for leases or cap equipment financing requests from departments.

The role requires the individual to evaluate and make recommendations to the supervising buyer on departmental sole source requests.

The Buyer IV identifies and addresses potential policy or legal concerns, including conflicts of interest and acquisitions that should be made via construction contracts.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Detailed working knowledge of the overall purchasing process, the RFQ process including evaluating quality of proposals and soliciting price quotes;

the use of purchasing systems; and the ethical standards, internal controls, policies and procedures related to purchasing and materiel management. (Required)

• Demonstrated working skill to negotiate pricing, terms and conditions, and exchange ideas with others to arrive jointly at decisions, conclusions or solutions to deliver the best value product or service to the customer while maintaining the public's trust and fulfilling public policy objectives. (Required)
• Demonstrated experience dealing with third-party risk management assessments, managing PHI and PII along with the ability to review vendor redlines to UC approved standard documents.

e.g. T&Cs, BAA, etc.) (Required)

• Experience in analytical capabilities to achieve benefit to the University by identifying vendor cost drivers and critical terms and conditions and identifying opportunities to improve and streamline processes. (Required)
• Ability to manage and coordinate multiple complex projects and establish priorities which accurately reflect the importance of the job responsibilities, departmental objectives, customer demands, and the workload. (Required)
• Ability to deliver exceptional customer service and demonstrated skill in performing under the pressure of frequent interruptions, conflicting demands, changing priorities, and heavy workloads. (Required)
• Ability to organize and synthesize data, document decisions on the data, and provide accurate and timely information, projections, and recommendations. (Required)
• Demonstrated interpersonal skills to develop and maintain professional, productive and cooperative working relationships with customers at all levels, co-workers, and vendors. (Required)
• Excellent writing and speaking skills to communicate effectively at all organizational levels. (Required)
• Extensive skill in using Microsoft Office Suite of Products, including Word, Excel, and Outlook, to communicate, perform calculations, and present and support recommendations. (Required)
• Detailed working knowledge of purchasing in the Public sector, including Federal purchasing requirements for contracts (FAR) and grants (OMB Circular A110). (Preferred)
• Ability to negotiate contractual terms and conditions to protect the University. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area and / or equivalent experience / training. (Required)

Special Conditions for Employment

• Background Check : Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check : A Live Scan background check must be completed prior to the start of employment.
• Conflict of Interest : The position is subject to the University Conflict of Interest Code required by the Political Reform Act of 1974.

The candidate(s) selected will be required to complete financial statements for public record.

5% Ability to travel for purposes of University business.

Schedule

Monday - Friday, 8 : 00 a.m. to 5 : 00 p.m.

Union / Policy Covered

99-Policy Covered

Complete Position Description

https : / / universityofcalifornia.marketpayjobs.com / ShowJob.aspx?EntityID 38&jobcode TBD 1657

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