Executive Assistant Finance
Position Overview :
We are seeking a highly organized and proactive Executive Assistant to support a team at our client's Greenwich office. The ideal candidate will have 3-5 years of experience in a similar role, preferably within the financial services sector.
This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
The role will be in the office 3 days a week.
Key Responsibilities :
- Administrative Support : Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Communication : Serve as the primary point of contact for internal and external stakeholders, managing correspondence, and ensuring timely responses.
- Document Management : Prepare and edit documents, presentations, and reports. Maintain accurate and organized records and files.
- Meeting Coordination : Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Expense Management : Handle expense reports, track budgets, and assist with financial documentation as needed.
- Project Assistance : Support various projects by conducting research, gathering data, and assisting with project management tasks.
- Office Management : Oversee office supplies and equipment, ensuring the office environment is professional and well-maintained.
- Confidentiality : Handle sensitive information with discretion and maintain the highest level of confidentiality.
Qualifications :
Experience : 3-5 years of experience as an Executive Assistant or in a similar administrative role, preferably within the financial services or hedge fund industry.
Education : Bachelor’s degree or equivalent experience.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- High level of professionalism and discretion.
Attributes :
- Proactive and self-motivated.
- Detail-oriented with a strong sense of urgency.
- Ability to handle multiple priorities and meet deadlines.
- Positive attitude and strong interpersonal skills.
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