Senior Executive Assistant to the CEO

ABOUT THE ROLE :

The Senior Executive Assistant to the CEO will provide high-level administrative and production support to the CEO of Tribeca Enterprises at our New York office and ensure efficient operation of her office.

This highly organized, self-starting employee will anticipate and deftly maneuver through the day-to-day challenges that come with managing the schedule of an executive who has multiple projects happening simultaneously.

ABOUT YOU :

Our ideal candidate can shift priorities easily, understands the nuances of those priorities, and is business-minded enough to know what is important and what can wait.

This position requires high energy, a strong work ethic, and outstanding communication and interpersonal skills. With an impeccable attention to detail, our CEO’s next Senior Executive Assistant will consistently take a no job too small approach to all their assignments.

The ideal candidate will be insatiably curious and excited about Tribeca does the CEO office is small and tight-knit, so the ideal candidate will be eager and ready to join the team!

RESPONSIBILITIES :

• Manage the Executive Office by working closely with the CEO, always maintaining an open line of communication.
• Anticipate the needs of the CEO, proactively and independently provide support, ranging from meeting preparation to arranging car reservations.
• Attend meetings and take minutes, provide notes to executives and stakeholders, and relay necessary information to the department heads
• Schedule all appointments, commitments, and reservations for the CEO, determining priority of requests and handling accordingly.
• Manage high volume of phone and email communications, tracking all messages, invitations, and email correspondence, providing follow-up as needed.
• Prepare and submit expense reports, maintaining meticulous records of financial transactions from the CEO and the office.
• Create and maintain presentations and agenda; track and follow-up on action items, manage project timelines, deadlines, and requests.
• Arrange travel bookings and accommodations, including comprehensive itineraries.
• Manage reservations, gift-sending, and other logistics for the CEO, including business and personal endeavors.
• Oversee team of interns who assist with office finances, gift-sending, errands, office organization & more.
• Independently initiate and implement processes to manage projects, information, and people, ensuring the Executive Office runs smoothly and efficiently.

REQUIREMENTS :

• Bachelor’s degree required.
• At least 4-6+ years of experience in an Executive Assistant, Project Management, or operational role (preferably in the Film, TV, Media, or Tech landscape).
• Experience working in production strongly preferred.
• Strong interest in new media (especially immersive), technology, innovation, and content preferred.
• Experience planning and setting goals, analyzing success towards goals, and making informed decisions.
• Experience managing support staff and interns preferred.
• Excellent judgement, attention to detail, strong multi-tasking skills, and an innate drive to get things done.
• Highly collaborative working style; can juggle competing priorities among a high performing team.
• Exceptional written and verbal communication skills.
• Ability to work autonomously and take ownership of projects.
• Ability to anticipate needs and stay 3 steps ahead.
• Ability to adapt quickly, build relationships, and engage people.
• Ability to organize among competing deliverables in a deadline driven industry with a professional demeanor.
• Ability to maintain the highest level of confidentiality with sensitive information.

This position is onsite five days a week at our NYC offices and will require attention after hours and on weekends.

SALARY : $85,000-95,000

ABOUT US

Tribeca Enterprises is a multi-platform storytelling company. It provides artists with unique platforms to expand the audience for their work and broadens consumer access to experience storytelling, independent film, and media.

The company operates a network of entertainment businesses including the Tribeca Festival; the Tribeca TV Festival; its branded entertainment production arm, Tribeca Studios;

and creative production studio, m ss ng p eces.

Tribeca is committed to cultivating a diverse and inclusive workplace and is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, marital status, sex, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status