Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
Check out the role overview below If you are confident you have got the right skills and experience, apply today.
Job Description
Main Job Tasks and Responsibilities
- Answer phone calls, emails and relay messages
- Process mail accordingly
- Prepare and manage correspondence, reports and documents
- Organize and coordinate meetings, conferences, travel arrangements
- Take, type and distribute minutes of meetings
- Maintain schedules and calendars
- Arrange and confirm appointments
- Organize internal and external events as needed
- Handle incoming mail and other material
- Maintain paperless filing systems for those they assist
- Follow work procedures
- Communicate verbally and in writing to answer inquiries and provide information
- Liaison with internal and external contacts
- Coordinate the flow of information both internally and externally related to those they assist
- Process tax returns
- Be a cheerful representative of the company and relay a helpful and accommodating environment
- Overtime is required during peak periods of business.
Qualifications
Education and Experience
- 5+ years as an administrative assistant, experience in an accounting firm preferred
- Proficient in Microsoft Word and Excel
- Knowledge of CCH products such as Practice Management, ProsystemFX Tax and Engagement a plus
- Knowledge of administrative and clerical procedures
- Knowledge of business principles
- Proficient in spelling, punctuation, grammar and other English language skills a must
- Proven experience of producing correspondence and documents
- Verbal and written communication skills
- Confidentiality
- Planning and organizing
- Time management
- Interpersonal skills
- Customer-service orientation
- Initiative
- Reliability
- Stress tolerance
Additional Information
This is a confidential listing. The position is located in Bergen County, NJ. Please do not apply unless you meet the experience requirements.
In the subject line please list Administrative Assistant Position.
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