Executive Assistant to Managing Director
Why Join My Client :
- Innovative Environment : Be part of a forward-thinking financial services firm that values innovation and excellence.
- Professional Growth : Opportunity to work closely with a Managing Partner, gaining insights and experience at the highest level of the organization.
- Supportive Culture : Join a collaborative team that supports your professional development and work-life balance.
What You’ll Do :
- Coordinate and manage a complex calendar with precision, scheduling meetings, appointments, and conference calls, while adeptly prioritizing time-sensitive tasks.
- Organize comprehensive travel arrangements, both domestic and international, including flights, accommodations, ground transportation, and itineraries.
- Act as the primary point of contact, managing all communications with finesse and professionalism. Screen emails, phone calls, and messages, ensuring timely responses and follow-ups.
- Plan and execute meetings, conferences, and special events, handling all logistics, from venue selection to catering arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents. Maintain accurate records and handle confidential information with the utmost discretion.
- Assist with various projects, conducting research, preparing materials, and providing detailed follow-up as needed.
- Ensure the smooth operation of the office, including ordering supplies, managing expenses, and supporting other team members as required.
Qualifications :
- Bachelor’s Degree required.
- 7+ years of experience as an Executive Assistant within financial or professional services, including private equity, venture capital, consulting, or investment firms.
- Exceptional organizational and time management skills, with an ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Keen attention to detail with a high level of accuracy in all work.
- Excellent verbal and written communication skills, with a professional demeanor and the ability to interact effectively with individuals at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools.
- Strong problem-solving skills with a proactive and flexible approach to work.
- Ability to handle confidential information with integrity and discretion.
This job description reflects the essential functions and qualifications necessary to perform the job effectively. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
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