Project Manager - General Construction

Specific Responsibilities

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• Demonstrates a positive, professional working relationship with Clients, Architects and Engineers using positive attitude, listening attentively and able to work effectively with various positions.
• Positively influences subordinates through training and mentoring to achieve optimal performance.
• Effectively represents the Company during Owner, Architects, Engineers and Subcontractor Meeting, projecting leadership strength in meeting settings, expressing leadership through confident communication of projected activities and project issues, while ultimately balancing client satisfaction.
• Strives to ensure a safe working environment, making team members feel comfortable when approached, showing respect for co-workers during challenging moments and assists with implementing solutions for team success.

Cost and Risk Management

• Has made him / herself intimately familiar with Owner Contract, General Conditions, Plans & Specifications and is able to command discussion in this arena with full confidence through knowledge of the subject.
• Ensures timely completion of buyout process through timely review of subcontracts, verification of scopes of work, tracking of buyout process, issuance and return of executed subcontracts.

Consistently reviews buyout log on weekly basis for verification of this process.

Verifies the updating and timely tracking of Change Order pricing through the CPR Log, tracks subcontractor proposals and conducts verification of proposal scopes for accuracy.

Submitting CPR's in timely manner after identification of potential change order. Reviewed on weekly basis at minimum with team.

• Drafts and / or conducts final review and completion of Change Orders (CPR's) to Owner, assuring language is written appropriately, subcontractor proposals have accurate scopes, includes well detailed sketches, drawing backup, schedules and pictures as necessary.
• Assures RFI's are issued in a timely manner, ideally drafted by Project Engineer and verified by PM; issued within 24 hours of the identification of an issue.
• Monitors job cost and monitors cost to complete in order to identify current and future negative variances, in turn completing budget transfer for cost to complete analysis projections timely.

Completed at a minimum, monthly analysis and transfers if necessary in order to consistently maintain a maximum negative variance of less than 0.

10%. (Applies to negative variances resulting from lack of projection adjustments, excluding a negative contingency if applicable).

• Assures Subcontractor Schedule of Values are submitted with sufficient detail and breakout, reviewed for improper loading, reviewed for approved change orders, Owner Direct Purchase Order (if applicable) and with contract required schedule of value line items included.
• Assures Subcontractor notifications / reminders are issued on a monthly basis outlining deadlines for Payment Application Submissions, and consistently enforces this deadline to assure timely processing of payments.

Consistently tracks and ensures receipt, including tracking of submitted / approved value, and checklist verification for Subcontractor Payment Requisitions.

Additionally, assures timely submission to accounting for processing. Received by 20th and sent to Accounting department by no later than 25th of month.

Effectively completes the Owner Payment Application draft and delivers to Owner by the 25th of the month or as required by contract and secures approval to best of teams' ability within 1 week of submission.

Achieving approval of requisition and submission to Owner's accounting department, assures tracking and timely payment schedule.

Timely reviews and approves invoices in accounting review software, verifies invoices have been coded appropriately, tied to purchase orders, routed with delivery tickets and acceptable for approval.

Review and approvals should occur a minimum of twice per week.

If Applicable) Assures effective and timely tracking of Owner Direct Purchase Orders, including timely issuance, processing of invoices, processing of budget transfers;

assuring job cost reflects accurate reduction in overall contract value as ODP's are issued. (Ideally within 2 weeks of issuance).

• Ensures Daily Reports are created daily, as-builts updated monthly and that no subcontractor commences work without executed Contract, Insurance in place, Bond if required in hand.
• Ensures the MRFs are provided accurately and timely.
• On self performance projects, ensures cost tracking log is updated timely (Updated weekly)

Field Office Coordination

Consistently tracks and oversees project startup logistics through execution of Project Startup Checklist, reviewed with project team on weekly basis through completion.

Reviewed and Updated weekly)

Exhibits proficiency in reviewing incoming and outgoing correspondence, assuring completeness and accuracy across team;

responding to critical correspondence in positive and professional manner. (Critical correspondence affecting time / dollar values within 24-72 hours or less as required by notice requirements, whichever less)

• Proficiency in monitoring material deliveries, tracking and release of long lead items and assuring compliance with approved submittals to meet the schedule.
• Effectively maintains working hours for office staff, identifies and corrects issues of tardiness or absenteeism through corporate policy actions and provides documentation to HR when appropriate.

Timely Corporate Reporting and Proper Representation

• Consistently generates Budget Transfers (JCCT's) in a timely manner and in accordance with our policies and procedures.
• Timely and accurately updates the Subcontractor Evaluation Scorecard monthly.
• Consistently completes and submits an accurate and timely Monthly Project Report by required due date (10th of the Month)
• Assures written notifications of time and cost impacts are sent on time. (Within 1-3 Days after Discovery).
• Assures compliance with contract requirements relating to submission of Closeout Documentation.

Project Schedule

• Generates project baseline schedule and completing cost loading as required.
• Assures project schedule is updated at a minimum, on a Monthly basis. Cost / Time and / or CPR impacts shall be updated to schedule on bi-weekly basis at a minimum.
• Coordinates with Superintendent for near-term schedules and potential TIA's, includes these lookaheads in clear manner for each Owner Meeting.
• Assures logs are reviewed with teams weekly to confirm long lead material deliveries are being tracked and released, assuring compliance with the project schedule.
• Consistently conducts site walkthroughs with Superintendent and Project Engineer on a daily basis to identify progress, review and identify potential issues, and uses this time for learning and instructional purpose with subordinates.
• Collects input for Punchlist / Deficiency Lists, assures that items are organized into a filtered tracking spreadsheet and distributed to subcontractors for correction.

Assures the tracking of completed items.

Technical

• Ability to review subcontracts for inclusion of all items and complete scopes.
• Ability to review subcontractor change orders for scope, and negotiate with subcontractors accordingly.
• Exhibits proficiency in review of plans and specifications for completeness, conflicts and agreement between disciplines.
• Ability to craft and / or review prepared RFI Language, crafted in a manner to best solicit desired response if necessary.
• Ability to identify and document potential issues to mitigate conflicts, time impacts, and cost events.

Corporate Involvement

• Participates regularly in continuing education, personal training, and professional improvement to continually improve Project Management skills.
• Ability to performs peer and subordinate performance evaluations, providing fair and frank evaluation of individuals' performance using constructive positive evaluation and constructive criticism in order to provide recommendations for individual's professional improvement.

Review of prior year's developmental Goals, Goals to individually set for upcoming year)

• Offers improvements and recommendations in relation to corporate policies and procedures.
• Participates in corporate, community and / or networking causes and gatherings to promote corporate and personal exposure and community involvement.
• Solicit and work toward receiving outstanding reference recommendation letters from client, if available. Achieve highest possible score from client if no reference letters are allowed.
• Maintain and develop networking relationships with current, past, and future Clients, Architects, etc. for business development.

Skills / Knowledge

• Good interpersonal relationship & strong communication skills.
• Delegation of duties and follow up.
• Able to initiate and maintain positive internal and external public relations.
• Ability to check quality, correctness and supervise field work - all disciplines.
• Able to apply innovative and effective management techniques to maximize employee performance.

Qualifications And Experience

• Four (4) year Engineering or Construction Management degree. Graduate degree preferred.
• Florida General Contractor's License or PE License desired.
• Working Knowledge of HCSS (Heavy Job) preferred.
• Working knowledge of Primavera P6 Scheduling Software preferred.
• Minimum six (6) years experience / knowledge of construction, design, finance and management of at least $5 million.

Benefits

401(k)

401(k) matching

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Experience Level

5 years

Schedule

8 hour shift

Ability To Commute / relocate

Miami, FL 33143 : Reliably commute or planning to relocate before starting work (Required)

Education

Bachelor's (Required)

Experience

Commercial Construction : 4 years (Required)

Project Management : 2 years (Required)

Language

Spanish (Preferred)

Work Location : In person

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