Inventory Specialist

Overview :

Electronic Systems, Inc. (ESI), A Xerox Company, is hiring an Inventory Specialist who will be responsible the shipping and receiving of all items related to the service shop and field service organization.

The Inventory Specialist shall be responsible for receiving in all items purchased by parts ordering agents, route product to the appropriate location, accept returned product from service personnel and ship product to vendors, manufacturers, customers or other ESI locations.

The Inventory Specialist shall also be able to ship via UPS, FedEx and / or freight truck carrier using computer related software and / or other appropriate methods to generate shipping labels to vendors and internal or external customers.

The Inventory Specialist shall ensure all information required for shipping and receiving is correct, information on the service call is accurate and communication occurs to the call support center, field technician, team leader and management.

This is a full-time opportunity with daytime hours, 7 : 30 AM to 4 : 30 PM, from Monday to Friday in Ashland, VA. What We Offer :

• Competitive compensation (hourly compensation and applicable overtime).
• Comprehensive benefits offerings (including medical, dental, vision, life insurance).
• Retirement Plan 401k.
• Paid holidays, personal choice days, and paid time off.
• A culture that offers flexibility and a healthy work life balance.

Responsibilities :

• Accepts deliveries from carriers and / or warehouse
• Processes and receives correct quantity and product numbers into the current accounting system (GP)
• Labels and routes product to the appropriate location (stock, field representatives, customers or other ESI locations)
• Accepts returned product from service personnel
• Process shipments via UPS, FedEx, or freight carrier by using current computer software or manual bill of lading (BOL).
• Packages product for shipment to vendor, manufacturer, customer or other ESI locations
• Ensures all information related to shipping is accurate, such as customer name, quantities prepared for shipment, customer address and call number match the label with the appropriate attention line and shipping code
• Ensures all information related to shipping or receiving is accurate for accounts payable to pay invoices in a timely fashion
• Ensures all information related to the receiving is updated on the service call
• Performs re-stocking of product in car stocks and on the shelf
• Performs physical inventory counts to ensure proper inventory accuracy
• Monitors outstanding orders extending past original estimated time of arrival (ETA) date, reviews and updates ETA dates in current accounting system
• Communicates any information to service personnel, management or customers related to unforeseen problems with orders that may delay the original expected arrival of the product
• Maintain a high level of accuracy with data entry into the accounting system (currently Great Plains)

Requirements :

• At least 2 years inventory / receiving experience in a service industry.
• High school diploma, general education degree (GED) or equivalent.
• Possess excellent customer service skills
• Knowledgeable of billing procedures for all service types
• Experience with purchasing / ordering practices
• Possess excellent data entry skills and phone skills
• Superior listening and interpersonal skills
• Possess knowledge of receiving practices
• Knowledgeable of inventory flow from ordering, allocations and consumption as it relates to the current accounting system
• Advanced knowledge of a computer with Windows Operating System, Microsoft Office suite, with emphasis on Microsoft Word, Microsoft Excel and Microsoft Outlook.
• Excellent organizational skills, follow-up skills and math skills
• Project a positive company image utilizing organizational, communication and technical skills
• Detail oriented

Physical Requirements :

• Must be at least 18 years old.
• Ability to stand for 8+ hours and regularly lift 50-70 pounds.
• Able to safely maneuver oversized and overweight equipment.
• Must be able to work in a warehouse environment that may not be climate-controlled.

How We Set You Up for Success :

• Hands-on training of Xerox equipment and all aspects of inventory safety and responsibilities.
• Ongoing career development training.

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