C9623 - Administrative Assistant

JOB DESCRIPTION

Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients whether they are a multi-national corporation, a small start-up or a government agency.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Summary

We are currently seeking an Administrative Assistant . This position is located in Columbus, Ohio.

Provides broad and complex executive administrative support to the CBRNE (Chemical, Biological, Radiological, Nuclear Explosives) team.

Acts as an extension of their management responsibilities in a manner that ensures the most efficient use of time and maintains positive, effective and collaborative working relationships across the organization.

This individual also must possess a flexible personality, be an energetic self-starter and able to work in a fast-paced environment with demonstrated ability to multi-task and manage competing priorities while being available outside of regular business hours.

This individual must be proactive, articulate, diplomatic, service-oriented, and able to learn preferences and anticipate needs.

The successful candidate will be able to manage through ambiguity and work collaboratively through others to obtain information needed to problem-solve, meet deadlines and provide effective and efficient support.

Sense of humor, ability to stay calm under pressure, and demonstrated curiosity and enthusiasm for continuous learning in support of business and mission-critical objectives are highly desired.

Requires confidentiality, independent judgment and discretion in administering information of a sensitive and critical nature to Battelle with little to no supervision or direction.

Responsibilities

• Researches and obtains information for routine and moderately complex reports and special assignments.
• Analyzes problems, determines approach, compiles and analyzes data, and prepares reports / recommendations for action by superior.
• Contacts company personnel at all organizational levels and outside parties to gather information and prepare reports.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• Work is generally of a critical or confidential nature and requires a broad knowledge of departmental and company practices, policies and programs.
• Makes appointments, travel arrangements, meeting arrangements and coordinates activities between departments and outside parties.
• Answers telephones, screens calls and forwards messages.
• Answers routine correspondence and routes mail to the appropriate persons.
• Composes, prepares, edits and proofreads letters, reports and other correspondence.
• Orders and maintains supplies and ensures office equipment is functioning.
• Typically uses software packages for word processing, spreadsheets, databases, graphics and desktop publishing applications.
• Operates general office equipment such as personal computer, copier, calculator, or other office machines.

Key Qualifications

• High School Diploma; 2-4 years of related experience; or an equivalent combination of education and or experience in a related field.
• Good oral and written communications skills equivalent to those obtained in high school or commensurate experience.
• Typically requires advanced word-processing and other personal computer skills.
• Extensive working knowledge of departmental and company policies, procedures and practices.
• Ability to prioritize and organize work.
• Self-initiative and ability to work independently.
• Requires a working knowledge of commonly used PC applications such as word processing, spreadsheets, PowerPoint slides and databases.

Preferred Qualifications

Government Security Clearance or the ability to obtain a government security clearance is desired.

Benefits : Live an Extraordinary Life

We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

• Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off giving you a dedicated day to accomplish things in your personal life without using vacation time.
• Take time to recharge : You get paid time off to support work-life balance and keep motivated.
• Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
• Better together : Coverage for partners, gender-affirming care and health support, and family formation support.
• Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
• Advance your education : Tuition assistance is available to pursue higher education.
• Flexible work arrangements : You have options for where you work and when you work.

A Work Environment Where You Succeed

For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.

You will have the opportunity to thrive in a culture that inspires you to :

• Apply your talent to challenging and meaningful projects
• Receive select funding to pursue ideas in scientific and technological discovery
• Collaborate with world-class experts in an inclusive environment
• Nurture and develop the next generation of scientific leaders
• Give back to and improve our communities

Vaccinations & Safety Protocols

Battelle may require employees, based on job duties, work location, and / or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated.

If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).

Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law.

Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives.

We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.

The above statements are intended to describe the nature and level of work being performed by people assigned to this job.

They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members.

No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.