Contract Administrator

Description : Processes Supplier Invoices in SAP; Maximo; Migo; and Dynpro. Full description follows below :

Lead representative coordinating, monitoring and ensuring day-to-day compliance and adherence to the accounts payable processing and invoice payment policies in the Major Enterprise Projects organization .

Key Job Responsibilities :

Review contract and PO payment terms against vendor and contractor invoices.

Works closely with Project Managers, Buyers, Contract Managers, and BU partners

in entering, receiving, and processing approved invoices and payments to key vendors and contractors of the Company.

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Reconciles processed work by verifying entries and comparing system reports to balances.

Charges expenses to accounts and cost centers by analyzing invoice / expense reports; recording entries.

Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation;

insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

Maintains accounting ledgers by verifying and posting account transactions.

Verifies vendor accounts by reconciling monthly statements and related transactions.

Maintains historical records by microfilming and filing documents.

Reports sales taxes by calculating requirements on paid invoices.

Protects organization's value by keeping information confidential.

Accomplishes accounting and organization mission by completing related results as needed.

Keep records of payments and invoices processed and submits to management on a as needed basis.

Key Skills and Qualifications :

Tracking Budget Expenses, Attention to Detail, Thoroughness, Organization, Analyzing Information , Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, Strong, but, General Math Skills

Coordinates / guides the contract-related activities of other personnel (administrative and professional) engaged in the fulfillment of BU and or land owner contracts.

Periodically reviews existing contracts to ensure the contract rights & obligations are being properly administered.

Ensures appropriate action is taken in advance of the expiration of a contract, or rights pursuant to the contract.

Maintains a centralized file / storage & documentation system for contract-related material.

Not responsible for supervising anyone.

Education, Experience, and Competencies :

Minimum : Associate degree in a business, engineering, or related discipline, & the knowledge / capabilities typically acquired through 5-plus years of job-relevant experience, inclusive of invoice processing, accounts payables, contract administration, along with strong software applications experience.

e.g. Microsoft Office, graphics, SAP, Maximo, etc). SAP experience would be a plus.

Preferred Knowledge and industry experience : Construction Management, project management, contract administration, contract management, and Services related Accounts Payable in voice processing.

Communicates effectively (verbally & in writing) with individuals at all levels, inside and outside the Corporation. Intermediate-to-advanced analytical and project management skills.

Flexibility & the ability to work with shifting priorities; embrace new / evolving responsibilities. Initiates new ideas and approaches;

challenges prevailing practices & approaches with reasonably sound alternatives.

This description is intended to describe the general nature & level of work being performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor is it intended to limit the right of any supervisory or management representative to assign, direct & control the work of employees under his supervision.

Additional Information : Must be proficient in MS Excel; Word; and Powerpoint.

Must be PC savvy and able to work in SAP and Maximo and our other systems like DynPro, etc