Events Manager

Position Summary

The Events Manager oversees venue scheduling, contracts, & services for on campus venue rentals. This includes scheduling all services needed for events scheduled in campus conference & meetings facilities, for special events and performance locations, and for rentals of parking lots, classrooms and computer labs.

The Events Manager supervises, recruits, and trains classified and hourly staff for event coordination and completion of events.

Pay, Benefits & Work Schedule

Position Salary Range : $70,037 / year - $98,052 / year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations.

Typically, new hire starts no higher than $77,041 / year based on Bellevue College Exempt salary schedule.

We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents;

choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay.

About The College

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community.

Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students.

The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness;

and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life.

By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College.

About the Department

Bellevue College (BC) Food Services serves the college main campus by offering a full service cafeteria, three coffee shops and a Pizza Cafe (Housing) that serve hot food, light snacks, pastries, espresso, tea and beverages.

Essential Functions

Event Management

• Manages and maintains main venue event equipment, including chairs, tables, catering equipment.
• Directs or performs ordering, receiving, inventory, inspection and storage of supplies for events.
• Directs all services before, during, and after events.
• Communicates with Public Safety, and other departments regarding joint event needs and responsibilities.
• Maintains cleanliness and safety standards, follows and upholds all health codes and sanitation regulations.
• Ensures that equipment is set up and operates correctly.
• Directs staff in maintaining clean, safe, and sufficiently stocked workstations, pantries, and serving areas.
• Coordinates with staff to ensure all catering requests are complete and ready for events.
• Develops Audio Video standards and equipment.
• Plans and directs opening and closing procedures for venue locations and catering.

Administrative Oversight

• Adheres to budget for equipment, supplies, and labor costs as determined by Director of Food Services and Events.
• Develops and produces events information pamphlets, and promotional materials to advertise Bellevue College (BC) services & venues.
• Oversees compliance with event standards.
• Enforces and adheres to college service policies and procedures.
• Manages all event agreements, details, and billing.
• Reviews all event contracts to assure agreements details & estimates for billing are approvals by client signatures prior to events.
• Ensures that required licenses and insurance are provided to Bellevue College prior to all events that require them.
• Reviews post event order updates in preparation for final invoicing.
• Ensures event staffing needs are correctly billed and transferred to the appropriate internal department following events or activities.

Staffing

• Recruits and develops event staff on sales, contracts, pricing, customer service, event coordination, event set-up and breakdown, and event space cleaning.
• Leads the Events Office to plan and coordinate catering for events.
• Leads set-up and break down of events.
• Oversees event scheduling and collaborates with the Food Service Manager to coordinate the logistics of food & beverage preparation and service.
• Conducts performance evaluations, disciplinary actions, and conflict resolution.
• Apply independent judgment in supervising employees including recruiting, selecting and retaining employees, providing training and safety programs, defining work assignment and responsibilities, and establishing work policies and rules.

Other

• Collaborates with other leaders in daily operations.
• Provides effective customer service for students, employees, and visitors.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree or certificate in Hospitality Management or other related area. Any combination of relevant education and / or experience may be substituted for the educational requirement on a year-for-year basis.
• At least three (3) years management experience in a large-scale event venue or hotel catering operations.
• At least two (2) years experience supervising employees.
• Effective written, verbal, interpersonal, customer service and communication skills.
• Demonstrated experience working with diverse colleagues and / or students in a collaborative and inclusive environment.
• Ability to :
• work on several projects simultaneously and follow up on projects.
• keep records of inventory and supply levels for event services.
• direct and coordinate staff in food services and catering tasks.
• guide and train staff in the service of food and beverages as well as basic.
• Knowledge of :
• local and state health regulations.
• event software scheduling 25live.
• basic food and beverage preparations
• food safety and sanitation practices.
• basic care and use of food service / catering equipment.
• Proficient in Microsoft Office products (Word, Excel, Outlook, Teams).

Position Specific Requirements

• Must have King County Food Handler's Permit within 14 days of hire.
• Must have valid Washington driver's license to operate the college vehicles.

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her / his / their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.

S. Citizenship and Immigration Services.

Sexual Misconduct and Background Check :

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment.

Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment.

Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check :

Reference checks may include, but are not limited to, contacting references and verification of work experience, and / or past job duties.

Other Information

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply

Applications received by 09 / 30 / 2024 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete.

Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.

Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials :

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following : Describe and provide specific examples of how your educational and / or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College
• Complete Job Questionnaires if applicable

Contact :

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to [email protected].

EEO Statement

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities.

Please see policy 4150 at www.bellevuecollege.edu / policies / . The following people have been designated to handle inquiries regarding non-discrimination policies : Title IX Coordinator, 425-564-2641, Office C227, and EEOC / 504 Compliance Officer, 425-564-2178, Office B126.

Applicants with disabilities who require assistance with the recruitment process may contact [email protected] .