Health Emergency Preparedness Management Analyst (Department Promotional Only)

Salary :

$9,165.87 - $11,459.07 Monthly

Location :

County of San Mateo, CA

Job Type : Full-Time

Full-Time

Job Number : D181ZQ

D181ZQ

Department :

Emergency Medical Services GF

Division :

Emergency Medical Services GF

Opening Date : 10 / 18 / 2024

10 / 18 / 2024

Closing Date :

10 / 31 / 2024 11 : 59 PM Pacific

Bargaining Unit : Description

Description

The County of San Mateo's Emergency Medical Services Agency is seeking a highly motivated candidate with outstanding Public Health and Emergency Preparedness knowledge and experience for the position of

Health Emergency Preparedness Management Analyst .

There is currently one regular vacancy in the Emergency Medical Services (EMS) Agency - Health Emergency Preparedness (HEP) Division located at 801 Gateway, South San Francisco, CA 94080;

but will travel / drive throughout the County and region to attend meetings, assist EMS management and perform other duties of the job.

This is an in-office position. Position requires participation in an on-call rotation and to respond in person to emergency situations on short notice, including occasional work on nights and weekends based upon operational need.

The primary duties include, but are not limited to : Under general supervision of EMS Management, plan, coordinate, and implement public health emergency preparedness activities, including pre-emergency planning, emergency response activities, and post-emergency functions.

Work under limited supervision, with considerable latitude for the use of initiative and independent judgment.Facilitate the development, operationalization, implementation, maintenance, review, and update of public health emergency response plans and procedures;

capture response protocols in comprehensive and concise planning documents; and devise effective response strategies based on planning objectives and resources.

Regularly interact with a variety of stakeholders, including executive leadership, and may represent the program at local, regional, and state meetings, committees, or workgroups.

Provide capacity building assistance to partners and stakeholders at the local, regional, state, national, and federal levels.

Ensure the direction and activities of the program are aligned with local, state, and federal response guidance, rules, regulations, and requirements.

Gather data and information through a variety of methods; analyze and synthesize data and information to assess, evaluate, and inform progress towards preparedness and response goals.

Assess department and county-wide preparedness training needs and design, develop, and deliver trainings, exercises, and other outreach to ensure all staff and response partners are aware of and prepared for their roles during emergencies.

Be available to work extended hours during emergencies and to attend a variety of meetings and training programs after hours due to the nature of this position.

Management of relevant grants and associated budgets including but not limited to California Department of Public Health, Homeland Security, Centers for Disease Control and Prevention, etc.Examples of Duties :

Develop organizational policies, plans, and procedures for implementing Continuity of Operations Plans (COOP) and assessments of capabilities in accordance with requirements.

Facilitate COOP planning within the division, department, and coordinate with county-wide efforts.Serve as the liaison between County Health and the San Mateo County coalitions, committees, works groups etc.

Develop administrative, strategic, and operational plans to recruit, organize, and utilize stakeholders to prepare for and respond to public health emergencies and build community resilience via coalitions, committees, work groups, etc.

Coordinate and execute the preparedness and response activities of relevant groups.Coordinate activities for relevant county coalitions, committees, work groups, etc.

including but not limited to meetings, recruitment, orientation, credentialing, training, and correspondence. Responsibilities also include maintaining the member database, creating and formatting documents, managing group email distribution lists, and preparing presentations and recruitment materials.

Assist with activities of the San Mateo County Healthcare Coalition. Create opportunities for collaboration amongst the Healthcare Coalition and the Medical Reserve Corps.

Plan, develop, implement, and evaluate public health preparedness and response exercises following Homeland Security Exercise and Evaluation Program (HSEEP) guidance.

Provide consultative services and technical assistance to public and private partners, stakeholders, and local and state agencies in the development of integrated drills and exercises relating to health and medical activities.

Develop and coordinate diverse types of in scope exercises, including seminars, workshops, tabletops, drills, functional and full-scale.

Contribute to long-term project, program, and strategic planning.Participate in local, state, and national meetings, as needed, to meet the goals of the program.

Research, implement and support emergency communications platforms in conjunction with other departments and colleagues.Assist in fiscal and budgetary duties as appropriate.

Perform other duties as assigned.Ideal candidate will possess :

Ability to establish and maintain professional working relationships with partners and stakeholders.Demonstrated project and / or program management skills.

Strong verbal communication skills.Excellent technical and business writing skills.Ability to prepare and maintain written and data reports / plans.

Ability to apply, analyze, and interpret written material, quantitative, and geographic data to draw conclusions and make recommendations based on that data to inform planning, response, situational awareness, and recovery.

Accuracy and detail-oriented in data and written tasks.Ability to establish priorities and manage multiple activities to meet program, department, and County deadlines through application of time management skills.

Ability to work independently and as part of a team.Ability to handle and resolve program challenges.Strong professional ethics.

Ability to maintain confidential information and handle confidential matters.Ability to follow protocol, procedures, and guidelines.

Ability to carry out written or verbal instructions.Additionally, the following are highly preferred :

• Completed courses : FEMA IS 100, 200, 700, 800; FEMA ICS 300 and 400; and HSEEP.Bachelor's Degree in emergency management, business administration, public administration, public health, communications, criminal justice, or a related field and two (2) years of experience planning and coordinating emergency response programs and activities;
• OR Associates Degree in emergency management, public health, business administration, public administration, communications, criminal justice, or a related field and three (3) years of experience planning and coordinating emergency response programs and activities;

OR any combination of certifications and experience that totals a minimum of five (5) years of progressively more responsible positions in emergency management.

Proficient in Microsoft Office Suite.Clinical background, preferably as an Emergency Medical Technician or Paramedic.

NOTE :

The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.Qualifications

County Status :

An applicant must have been a County of San Mateo employee in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help / limited term positions prior to the final filing date.

Security Clearance :

This position requires that the applicant obtain and maintain a security clearance as a condition of employment. The successful candidate will be required to submit to a background check.

Other : All government employees are Disaster Service Workers as described in Section 3100 and 3109 of the CA Government Code.

Emergency management duties during declared and undeclared emergencies will be assigned on a 24 / 7 / 365 basis.

Knowledge of :

Project and / or program management, analytical processes, and report preparation techniques.Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.

Principles of mathematical and statistical computations.Research and reporting methods, techniques, and procedures.Modern office practices, methods, and computer equipment and applications related to the work.

English usage, grammar, spelling, vocabulary, and punctuation.Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

Principles and practices of public administration as applied to operational unit and program administration.Principles and practices of county management and government.

Sources of information related to a broad range of county programs, services, and administration.Basic principles, practices, and procedures of funding sources and grant funds disbursement.

Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.

Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.

Record keeping principles and procedures.Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

Ability to :

Assist in the development of goals, objectives, policies, procedures, and work standards for the department.Coordinate and oversee programmatic administrative, budgeting, and / or fiscal reporting activities.

Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.

Evaluate and develop improvements in operations, procedures, policies, or methods.Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.

Establish and maintain a variety of filing, record keeping, and tracking systems.Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner;

organize own work, set priorities, and meet critical time deadlines.Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.

Use English effectively to communicate in person, over the telephone, and in writing.Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Plan, organize, and carry out assignments from management staff with minimal direction.Plan and conduct effective management, administrative, and operational studies.

Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Education and Experience :

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.

A typical way to obtain the required qualifications would be :

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field.

At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.

Licenses and Certifications :

Possession of a valid California Class C Driver License or equivalent.

Application / Examination

Departmental Promotional Only.

Only current County of San Mateo employees in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help / limited term positions prior to the final filing date may apply.

The examination process will consist of an application screening (weight : pass / fail) based on the candidates' application and responses to the supplemental questions.

Candidates who pass the application screening will be invited to a panel interview (weight : 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification.

All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.

All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT : Applications for this position will only be accepted online.

If you are currently on the County's website, you may click the

Apply"

buttonIf you are not on the County's website, please go to to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form.

A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

Online applications must be received by the Human Resources Department before midnight on the final filing date.

TENTATIVE RECRUITMENT SCHEDULEFinal Filing Date : October 31, 2024Application Screening :

November 4, 2024Combined Civil Service Panel and Department Interviews :

To Be Determined

About the CountySan Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment.

The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply.

Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

Talent Acquisition Contact : Yvonne Alvidrez (101824) Management Analyst (D181)

Please visit for a complete listing of all benefits for this classification.

Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change.

As an additional benefit, the County offers extensive training, wellness and development programs designed to improve skills and enhance career opportunities.

Most programs are offered on County time at no cost to you.

County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked.

This recruitment is

Departmental Promotional Only . Only current County of San Mateo employees in the San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help / limited term positions prior to the final filing date may apply.

Are you currently a San Mateo County Health employee in a classified regular, probationary, extra-help / limited term position prior to the final filing date with at least 1040 hours of continuous service?

A "No" answer will disqualify you from this recruitment.)

YesNo

IMPORTANT : Applicants for this position are required to submit responses to the supplemental questions below. Your responses will provide detailed information about your background and experience related to this position.

This information will weigh heavily in the application screening by the subject matter experts and will also be used in the selection process.

Answer the questions completely,

paying attention to the multi-parts of the questions . While being thorough and detailed, also be concise. Your strategic use of language as well as neatness, clarity of expression, attention to detail, proper use of grammar and the ability to follow instructions will be considered in the evaluation process.

A resume will not be accepted as a substitute for your responses.

I have read and understand this important information. Proceed to supplemental questions.

Describe

in detail

your experience and background that would make you a superior candidate for this Health Emergency Preparedness and Response position.

Describe your experience and level of responsibility in preparing and managing a project that involves multi-disciplinary stakeholders.

In your response, include (a) the scope of the project; (b) the challenges you encountered; (c) the steps you took to resolve them; and (d) the results.

Describe your experience managing grants and / or budgets.

In your response, include (a) your role; (b) the duties performed; (c) the dollar amounts; and (d) length of time in position.

Required Question