24-25 SY Assistant Program Coordinator - Holme

Job Summary

• Meets with internal and external partners to report on program progress and enlist collaboration; enlist support and ensure the flow of resources and technical assistance.
• Prepares reports and correspondence; prepares draft reports and letters for review and approval by the Program Coordinator or Program Manager.
• Monitors program activities; observes assigned program activities; meets with implementing staff for data collection and review of program progress;

resolves discrepancies in data.

• Works with program staff and collaborating agencies to develop recommendations that will advance program effectiveness.
• Prepares, submits and presents information, materials and training presentations at appropriate local and regional conferences.
• Processes paperwork and documentation related to program activities.
• Manages program hotline and addresses all inquiries in a timely manner.
• Manages program e-mail account and sends responses to all e-mails.
• Participates in the application development and collection.
• Supports Program Coordinator or Program Manager with reporting and data analysis.

Additional Functions for the Community Partnership Specialty

• Performs regular needs assessments with students, families, school staff, and community members.
• Cultivates and creates community partner relationships with outside agencies that complement the mission and vision of the school.
• Serves as a member of the school's leadership team and identify / strategize around priorities that emerge from needs assessment process.
• Supports effective resource coordination and utilization at the school level.
• Supports data collection, record keeping, and compliance measures as they relate to school partnership activities.
• Convenes regular community stakeholder meetings, to include representation from the school's family engagement groups.
• Supports the creation and / or maintenance of a School Advisory Council, as well as any other family engagement groups.
• Supports the school in all levels of interaction with outside partners.
• Creates and manages communication platforms (such as newsletters, social media, and websites) that build partner engagement with the school and increase student, family, and staff knowledge of partner-provided resources and events.
• Supports the coordination of Out of School Time programming as appropriate.

Additional Functions for the Attendance Specialty :

• Monitors student attendance and works with the principal, teachers, school counselors and nurses regarding students that are frequently tardy or absent.
• Communicates attendance concerns to the principal or assistant principal.
• Collects and maintains data on student attendance and performs an analysis of student attendance as directed.
• Works with District offices to support attendance activities.

Qualifications

Minimum Requirements

• High school diploma or equivalent.
• One year of full-time, paid or volunteer experience participating in community, school, or church activities which has included working with families.
• Any combination of training and experience determined to be acceptable by the Office of Talent.

Minimum Requirements

• Bachelor's degree from an accredited college or university
• Any equivalent combination of training and experience determined to be acceptable by the Office of Talent.

Knowledge, Skills and Abilities

Demonstrated knowledge of : the methods and techniques used in effective program planning, design and administration. the intervention and prevention systems for students with alternative needs.

education protocols and education protocols and resources. community resources available to meet social and economic needs.

Ability to : collaborate with program staff. provide technical support to administrative and school staff. investigate and resolve operational concerns use a personal computer for word processing and data management.

establish and maintain effective working relationships. communicate effectively, both orally and in writing.

For Community Partnerships Specialty :

Demonstrated knowledge of : current social, political, and economic issues in Philadelphia as they relate to urban schools, students, and families.

community resources available to meet social and economic needs.

Ability to : cultivate and sustain relationships with a diverse group of community partners. manage multiple tasks simultaneously and adhere to timelines.

maintain organized records and files and compile information in report form. work both collaboratively and independently.

facilitate productive and engaging stakeholder meetings, both large and small, as well as trainings and other professional development forums.

access and coordinate community resources. exercise discretion and tact in dealing with sensitive situations. learn policies and procedures related to regular education, special education, behavioral health, student discipline, and attendance and truancy.

use a personal computer for word processing and data management. understand and follow verbal and / or written directions.

establish and maintain effective working relationships. communicate effectively, both orally and in writing.