Front Desk Receptionist

The Front Desk Receptionist role is essential to creating a welcoming and professional environment. This role requires a dependable, organized and detail-oriented individual who can manage incoming communications, greet and assist visitors, and provide administrative support.

The ideal candidate will be a strong communicator with excellent interpersonal skills, capable of handling multiple tasks simultaneously while maintaining a professional and friendly demeanor.

Responsibilities : Greet and assist walk-in customers and visitors with inquiries, ensuring they feel welcomed and directed to the appropriate person or department.

Answer and direct phone calls, emails, and other communications promptly and professionally. Order, maintain, and distribute office supplies, ensuring necessary items are stocked and available as needed.

Maintain a clean, organized, and professional lobby area, contributing to a positive first impression for all visitors Handle daily office cleaning tasks to ensure the workspace remains tidy and presentable.

Provide excellent customer service to both internal and external customers, addressing needs and resolving issues efficiently.

Design, Update and manage the office contact and birthday sheets, distribute employee bulletins, and assist with employee engagement initiatives.

Prepare new hire packets and ensure new hire equipment is ready for employee orientation Maintain the office calendar, confirm interviews, reserve meeting rooms, and manage scheduling conflicts as they arise.

Manage incoming and outgoing mail, handle deliveries, and ensure timely distribution to the appropriate recipients. Coordinate travel arrangements for employees, ensuring details are accurate and within budget.

Complete other administrative duties as needed, including data entry, paperwork, photocopying, and file management. Other duties as assigned Requirements : Excellent verbal and written communication skills Strong organizational skills and meticulous attention to detail, ensuring accuracy in all tasks.

Ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite and other relevant software, with a willingness to learn new tools as needed.

Friendly, professional demeanor with a strong focus on customer service and a commitment to creating a positive office experience.

Qualifications : A high school diploma or equivalent required Monday-Friday availability from 8 am-5 pm, with a one hour lunch at 11 am daily Ability to occasionally lift, push, and pull up to 20lb unassisted Ability to use office equipment #ads Powered by JazzHR