Manager of Business Administration

Req ID : 445325

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation.

Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions.

Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

The Manager of Business Administration will directly manage the Business Administrator responsibilities for the contract.

This will include mobilization, operations, maintenance, and facilities. Ensuring that all contractual documents and obligations are provided and meet the timelines established by the agreement.

In addition, this position will coordinate with the contracted staff to ensure all planning, and development of contractual documents are developed and recorded throughout the term of the contract.

Duties / Responsibilities :

Provide effective coordination and oversight for departmental work to ensure the successful execution of the delivery of services associated with the contracts.

Liaison with contracted staff in the execution of Contract Task.

Create and implement standardized practices and procedures used by contracted staff, including but not limited to records retention, document review, and contract deliverables.

Participate in the preparation and administration of document creation, document control, and implementation of contractual deliverables.

Respond to inquiries from a variety of staff, on preparing data and information to support a timely response.

Collaborate with managers and various departments to accomplish organization and department objectives.

Monitor and evaluate staff to establish training needs related to the administration of the contract to ensure objectives and expectations are met.

Provide accurate reports and updates to the customer and various stakeholders.

Required Skills / Abilities :

English oral and written communication and record keeping ability.

Strong Project or Contract management skills.

Strong organizational skills.

Ability to manage contractual requirements and provide guidance to others related to contract deliverables

Education and Experience :

Bachelor’s Degree in Transportation, Business or related field or equivalent experience.

2 years of experience as a contract or project manager.

5 years’ experience working as a business or administrative assistant.

Physical Requirements :

Physically able to conduct inspections and carry equipment used for inspections.

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 50 pounds at a time.

Other

Must have valid Class C California Drivers license and no dui’s in the last three years

Required to work in 24 / 7 environment

Other duties as assigned

Salary Range for this Position is $98, - $147, depending on experience / qualifications.

We thank all applicants for their interest; however, only those under consideration will be contacted.

Alstom is a global company where our people vision and values embrace Diversity and Inclusion (D&I). Wherever we operate and across all our businesses, we want to create an inclusive culture in which diversity is welcomed and appreciated.

By bringing together people from diverse backgrounds and giving everyone the opportunity to contribute with their knowledge, skills, experiences and perspectives, we also generate value for Alstom and its stakeholders.

Employment at Alstom is based solely on a person's merit and qualifications directly related to professional competence.

Alstom does not discriminate against any employee or applicant because of race, creed, colour, religion, gender, sexual orientation, gender identity / expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.

It is Alstom's policy to comply with all applicable national, state and local laws pertaining to non-discrimination and equal opportunity.

The Company's Equal Employment Opportunity (EEO) policy, as well as its affirmative action obligations, includes the full and complete support of the Company.

Because it's just the right thing to do. We hope you think so, too.

Job Type : Experienced

Nearest Major Market : Los Angeles

Job Segment : Document Management, Document Control, Manager, Technology, Administrative, Management