Corporate Operations Manager - United States

Position : Administration and Operations Manager - United States

Location : Bethesda, MD

Find out if this opportunity is a good fit by reading all of the information that follows below.

Job Id : 756

of Openings : 1

Administration and Operations Manager

Democracy International (DI) is looking for an Administration and Operations Manager to join our team in Bethesda, Maryland.

If you're someone who loves working in a dynamic, innovative, and mission-driven environment, this opportunity is for you.

As a key member of our Corporate Operations team, you'll play a crucial role in managing the day-to-day operations of our home office.

This role will be based in DI's home office in Bethesda, Maryland. We will only consider applicants who are based in the Washington, DC area or planning to relocate.

This position is a hybrid position and is expected to be in the office regularly.

The duties of the Administration and Operations Manager will include :

Operational Excellence : Ensure our home office runs smoothly by implementing practical and effective processes and procedures.

Develop / revise standard operational procedures as needed.

• Smart Procurement : Make wise decisions when buying products and services. Lead the process of reviewing, comparing, and analyzing procurements.
• Adaptability : Update our procedures as needed to keep things running smoothly.
• Office Management : Manage all aspects of office infrastructure and operations including office space leases and maintenance, supplies, materials, and technology.
• Facilitating Growth : Support our growth by managing the transition to a new office space.
• Risk / Insurance Liaison : Work with insurance partners to assess and confirm coverages.
• Vendor Relations : Manage contracts and payments with our vendors.
• Financial Oversight : Prepare financial reports and analyses to help us stay on budget.
• Leadership : Lead and mentor a team of Operations Officers, Assistants, and Associates.
• Efficiency Improvements : Introduce new ways to make our operations more efficient.
• Problem Solving : Resolve problems by collaborating across the company.
• Knowledge Sharing : Contribute to knowledge sharing and implement new initiatives to improve existing information resources.
• Other duties as assigned.

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Minimum of 5 years of relevant professional experience.
• Bachelor’s degree in a related field, such as business administration, management, or international development.
• Minimum one year of supervisory experience.
• Experience providing administrative and operational support in the international development space.
• Experience working with USAID and other international donor organizations.
• Flexibility in managing multiple activities, ad hoc requests, and changing requirements.
• Adept at identifying and framing problems, setting priorities, and making creative assessments.
• Demonstrated ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.
• Ability to confidently engage with staff at all levels.
• Strong attention to detail in written work, and experience creating and managing internal knowledge management and quality review processes.
• Ability to integrate diverse information from varied sources.
• Proficiency with MS Office Suite.
• Authorized to work in the United States.

Reporting :

This position reports to the Vice President, Corporate Operations.

Environmental Conditions :

• Moderate noise (i.e. business office with computers, phone, printers, and moderate traffic).
• Ability to work in a confined office space / area.
• Ability to sit and / or stand at a computer desk for an extended period of time.
• Ability to travel on long plane flights across several time zones and at irregular hours.

Physical Requirements Required to Perform Essential Responsibilities :

• Stand, sit; talk, hear, use hands and fingers, and perform repetitive motions to operate a computer and telephone keyboard.
• Reach, stoop, or kneel, to adjust computer and / or telephone equipment.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Hearing abilities required due to telephone.
• Light to moderate lifting is possible.
• Travel will require moderate lifting, sitting for extended periods, and overnight flights across multiple time zones.
• Regular, predictable attendance is required; as business demands dictate.

Democracy International is committed to providing access, equal opportunity and reasonable accommodation in its employment process for individuals with disabilities to meet any and all physical requirements of our jobs.

Application Process :

If you're ready to be part of a growing organization with a meaningful mission, apply now and help shape the future at Democracy International!

Interested applicants must submit a cover letter and CV. Applications will be reviewed on a rolling basis and the position will be filled as soon as a qualified candidate is identified.

Incomplete applications will not be reviewed. The starting salary range for this position is $87,000 - $97,000, commensurate with experience.

DI will only contact candidates of interest.

All interested applicants must be authorized to work in the U.S. at the time of application. DI does not sponsor applicants for work visa.

Democracy International maintains the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches.

All our positions are therefore subject to stringent vetting and reference checks.

About the Organization :

DI provides technical assistance, analytical services and project implementation for democracy, human rights, governance and conflict mitigation programs worldwide for the U.

S. Agency for International Development (USAID), the U.S. State Department and other development partners. Since its founding in 2003, Democracy International has worked with civil society organizations, political parties, election-management bodies, government agencies, legislatures, justice-sector institutions, and others in 80+ countries.

DI welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for DI employees.

DI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making.

Additionally, harassment or discrimination based on these characteristics will not be tolerated at DI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.

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