Facility and Office Manager, Office of Finance and Operations

Job Location : Atlantic Council Headquarters - Washington, DC

If you want to know about the requirements for this role, read on for all the relevant information.

Employment Type : Full-Time

Seniority Level : Associate

Job Category : Staff

Overview

The Atlantic Council seeks a professional, energetic, and experienced Facility and Office Manager to ensure the efficient operation of our office space and facilities and provide administrative and operational support to the Office of Finance and Operations.

The ideal candidate will be responsible for ensuring a safe, productive, and well-maintained environment for our staff and visitors.

This role requires a combination of strong organizational skills, attention to detail, and effective communication skills.

Special consideration will be given to candidates with experience managing, coordinating, or assisting with a significant office move.

This position is based onsite in our Washington, DC headquarters. The Atlantic Council offers a competitive compensation package commensurate with experience, education, and organizational equity, with offers from $65,000 - $75,000.

Job Responsibilities

Facilities Management :

• Liaise with building management and security, proactively leading on maintenance and facilities issues to ensure best-in-class environment for employees and guests.
• Develop and implement preventive maintenance schedules to ensure the longevity and functionality of office equipment and facilities.
• Support logistical aspects related to event security.
• Work closely with Events and Audiovisual teams to ensure event spaces are maintained and fully functional.
• Conduct regular inspections to identify areas for improvement and address any safety hazards promptly.
• Serve as the primary point of contact for facility-related issues and requests.

Office Operations :

• Maintain a clean, organized, and welcoming office environment.
• Monitor and maintain optimal inventory levels to meet organizational demands, anticipating restocking needs while minimizing excess or obsolete inventory.
• Collaborate across the organization to forecast demand, coordinate inventory movements, and address inventory-related issues.
• Project-manage and coordinate logistics for upcoming major office move.

Administrative Assistance :

• Manage vendor relationships and invoice payment for central services, using Bill.com and other related systems. Oversee timely processing of credit card reconciliations and expense reports.
• Support Director, Operations in developing and tracking Operations budgets.
• Provide back-up for the Receptionist as needed; greet and direct visitors in a professional, friendly, and hospitable manner.
• Other duties may be assigned to meet business needs.

Qualifications

• Bachelor's Degree or higher preferred.
• Outstanding communication and interpersonal abilities.
• Familiarity with office and facility management procedures and basic accounting principles.
• Minimum 2-3 years of customer service, facility management, and administrative experience.
• Ability to multi-task in a fluid environment.
• Strong, demonstrated experience with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Excellent organizational, logistical, and administrative skills.
• Professional appearance.
• Ability to move equipment weighing 50 or more pounds.
• Experience managing, coordinating, or assisting with a significant office move preferred.
• This position may be required to work evenings, weekends and other non-standard work hours as needed.
• This position is not eligible for remote work as duties require physical presence at the office.
• Interest in international relations or international policy is a plus.

To produce quality work and to successfully achieve our mission, we recognize the need for our staff to maintain a healthy lifestyle and a work / life balance.

Our comprehensive benefits package helps to keep costs low for our staff and their families. Benefits include, but are not limited to comprehensive medical, dental and vision insurance, paid time off, 403(b) plan, FSA options, pet insurance, Public Service Loan Forgiveness eligibility, and wellness benefits.

Application Process

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All Atlantic Council employees are required to adhere to the Atlantic Council's vaccination policy. All Atlantic Council employees must be fully vaccinated and boosted, and they must submit proof of both vaccination and COVID-19 booster shot on their first day of employment.

Prospective or new employees may seek an exemption to the vaccination requirement through human resources and must have an approved exemption prior to the start of their employment.

Please note : The Atlantic Council is an Equal Opportunity Employer. In accordance with Federal civil rights law and District of Columbia civil rights regulations and policies, the Atlantic Council does not discriminate based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family / parental status, income derived from a public assistance program, political beliefs, protected veteran status, or any other legally protected characteristics covered by applicable law.

The Atlantic Council provides reasonable accommodation for all qualified applicants needing assistance, employees whose disability, sincere religious belief, or other protected characteristics are protected by law, and bases all employment decisions on qualifications, merit, and business need.

The Atlantic Council believes that equity and inclusion amongst our team members are critical to our success as a global organization, and seeks to recruit, develop, and advance the most talented people from a diverse candidate pool.

Eligibility to work in the United States is confirmed with E-Verify; employment at the Atlantic Council is eligible for Public Service Loan Forgiveness (PSLF).

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