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Lease Admin Manager

Lease Admin Manager

DLC Management Corp.Elmsford, NY, US
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Why DLC?

DLC is proud to be certified as a Great Place to Work and is driven by a strong culture and entrepreneurial foundation.

DLC is one of the nation's leading owners and operators of open-air retail shopping centers and has expertise in all facets of commercial real estate.

At DLC, our teammates make all the difference and we offer industry-leading training and career development to assure your success.

What We Offer :

  • Compensation and Benefits :   Competitive pay  401K company match   Medical, Dental, and Vision Insurance   Work-Life Balance :   Hybrid work model  20+ paid days off annually  13+ paid holidays in addition to PTO  Paid parental leave  Career Development :   Industry-leading training and development  Open door policy   Industry trade shows and event access  Mentorship program About the Role : Reporting to the VP of Accounting, the Lease Admin Manager will be highly collaborative, working cross-functionally with Legal, Asset Management, Property Management, Accounting, and Tenants to resolve issues, support strategic decision-making, and streamline lease-related processes.
  • Skilled in CAM reconciliations, rent billing, critical date tracking, and reporting within fast-paced, high-volume environments.

Responsibilities :

  • Monitor and manage monthly rent rolls, billing schedules, and recurring charges (e.g., base rent, CAM, taxes, insurance).
  • Ensure accurate billing in accordance with lease terms as well as oversee annual rent increases, percentage rent calculations, and other lease-related billing.
  • Coordinate and review annual Common Area Maintenance (CAM) reconciliations and ensure they align with lease terms.
  • Oversee the process to prepare and distribute CAM / operating expense estimates and reconciliations to tenants.
  • Generate lease administration reports, including critical date reports, rent rolls, lease abstract summaries, and vacancy reports.
  • Work with property managers and legal teams to resolve lease disputes or concerns.
  • Serve as the primary point of contact for lease-related tenant inquiries and issues.
  • Support due diligence efforts for acquisitions, dispositions, and refinancing by providing lease data, estoppels, SNDA coordination, etc.
  • Maintain and update lease data in property management software (MRI, Yardi, etc.).
  • Identify process improvements to increase efficiency and accuracy in lease administration.

    • Train and supervise lease administration staff of more than 8 individuals with some of the staff being offshore.   Soft Skills / Behaviors :

  • Excellent oral and written communication skills to successfully engage with other departments to gather required information.
  • Organized and reliable with strong analytical skills and attention to detail Strong interpersonal and communication skills Thrives in a fast-paced environment with the ability to prioritize, multi-task and manage tight deadlines Aptitude to learn new systems quickly High attention to detail.

    • Technical Skills :

  • BS or BA Degree is required. 5+ years of lease administration experience.
  • Experience in lease administration or reading / interpreting lease language a plus.
  • Knowledge of the MRI, Yardia, LeaseProbe and VersaPay software preferred.
  • The expected salary range for this position is between $110,000 and $125,000.
  • The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education / training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.

    • About DLC :

  • Founded in 1991, DLC has been one of the nation’s preeminent owners, operators, and managers of shopping centers.
  • Our portfolio includes millions of square feet of attractive retail space and continues to expand as we complete additional acquisitions.   Powered by JazzHR
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