Receptionist/Administrative Assistant

Job Description

Job Description

COMPANY :

Guidant Measurement is an experienced energy measurement solutions business serving emerging and established energy markets across the globe.

Our solutions are comprised of products, technologies, software and services that monitor, manage and automate infrastructure in a variety of critical, high-stakes environments.

Our solutions optimize the processing, transportation, distribution and storage of a variety of conventional and alternative energy sources, making them safer, more efficient and more productive.

As the undisputed leader in liquid custody transfer with the largest global install base, our legacy is built on 80 plus years of accuracy, reliability, and best-in-class technologies.

We seek to expand our footprint, network of partnerships, relationships and offerings to meet the comprehensive and evolving needs of energy markets across the globe.

With engineering and manufacturing locations in North America and Europe and a vast network of engineers and field technicians throughout the world, we are better positioned than ever before to meet the full range of your measurement needs.

POSITION PURPOSE :

The Administrative Assistant / Receptionist is a key support member of the Guidant Measurement office located in Houston, TX.

You will be responsible for performing clerical and administrative duties in an office setting.

POSITION DUTIES :

• Sorting mail, filing, answering phones, greeting and directing visitors, scheduling meetings, and restocking supplies
• Work will include specific projects and tasks that involve use of Microsoft Word, Excel, Outlook and PowerPoint projects may vary depending on manager requests
• Collects, assembles, analyses and summarizes statistics and information from a variety of sources as directed
• Prepares charts, graphs and tables for presentations
• Routes or answers routine correspondence not requiring supervisor attention
• Deals with external sources such as customers, partners and suppliers to resolve non-routine problems Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
• Maintain office / kitchen supplies by checking inventory and order items
• Respond to questions and requests for information
• Answer incoming calls and assume other receptionist duties when needed
• Implement and monitor programs as directed by management, and see the programs through to completion
• Shipping small packages / letters
• Travel arrangements and solve related issues providing assistance and guidance to employees as required
• Update eBoards and / or assisting marketing / communications
• Maintain Emergency Evacuation list. Add / remove employees in a timely manner, assign group leaders and alternates as needed.

Post Office

Retrieve mail from post office box; sort and distribute.

Marketing

• Organize all marketing items in Design Center.
• Order items as needed.
• Supply marketing items for educational events.

Archibus

• Maintain Space Console for entire facility.
• Place new hires in their designated space in the Move Request Console; input moves as needed.
• Remove departing employees from the Space Console.

New Hire Orientation

• Prepare new hire paperwork folder for each new hire.
• Provide travel mug, notebook, pen and temporary badge for each employee.
• Order lunch for all new hires and their managers.
• Create nameplates for each new employee's workspace.

Accu-Load / Training Classes

Work with appropriate teams prior to classes regarding class sizes, dietary restrictions, and where students are coming from.

Work with security to ensure parking spaces and class location signage is in place, and if any international flags are needed.

• Provide breakfast items, snacks, catered lunches and beverages throughout each day.
• Provide travel mugs, notebooks and visitor guides for each student.
• Print a name plate for each student.
• Print certificates and place in document holders for distribution upon completion of the class.

Qualifications :

• Diploma or GED
• 2 or more years of experience managing an office
• Proficiency in Microsoft Office Suite
• Strong Customer Service skills
• Ability to manage several tasks at one time.
• Strong interpersonal skills

Being a global leader in the energy industry requires an inclusive and diverse environment. Guidant Measurements promotes diversity, equity, and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, sexual orientations, gender expressions, disabilities, or all other pluralities.

We celebrate who you are and what you bring. Every voice matters and we encourage you to add to our culture.

Guidant Measurements respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain