Staffing / Scheduling Coordinator - Nursing - Full time - Days

Summary

The Staffing Coordinator’s responsibilities include, but not limited to, unit schedules, daily unit staffing, assisting nurse managers and coordinating staff meetings.

The Staffing Coordinator role is crucial to the delivery of quality, cost-effective patient care and, therefore, the success of the hospital organization.

Essential Duties and Responsibilities

• Supports and promotes the mission and values of Covenant Health Ministry.
• Demonstrates ability to utilize Microsoft Office products
• Reviews and corrects timecards in API daily by 10am.
• In collaboration with other members of the interdisciplinary team identifies key areas with resource allocation concerns.
• Coordinates daily bed meetings with nursing leadership team and reviews staffing needs.
• Communicates with staff to ensure proper staffing.
• Works to achieve balance between the acuity needs and available resources.
• Evaluates staffing patterns to meet patient care needs for all nursing care areas.
• Imports templates prior to publishing of schedules and updates when necessary.
• Publishes and unpublishes schedules according to schedule set forth by staffing team.
• Balances schedules prior to final publishing.
• Tracks staff commitment requirements.
• Assists House Supervisor with bed placement in EPIC.
• Meets requirements of outside regulating agencies, including DNV, NH State Board of Nursing and other agencies as appropriate in relation to staffing requirements and resource allocation.
• Collaborates with the Interdisciplinary Team in assessing resource and information needs.
• Supports, maintains and offers training for When To Work.
• Tracks transfer center data and sends to Staffing Office Lead Coordinator weekly
• Evaluates and reviews existing staffing and resource allocation decision support software. Recommends change and updates as appropriate.
• Supports Clinical Nurse Managers with staff meetings including scheduling and disseminating information in a timely manner.
• Supports additional meetings including scheduling and disseminating information in a timely manner.
• Collects and enters on call schedules in AMION, adjusting data when needed.
• Interfaces with Funeral Directors and ensures that accurate documentation is properly completed prior to the release of deceased patients.
• Assists Staffing Office Lead Coordinator with projects and other duties as assigned, such as covering Safety Huddle
• Ensures effective use of resources, i.e., staffing, supplies, support services.
• Adjusts staffing and resource use to match volume demand.
• investigates alternative resources without compromising the quality of patient care
• Participates in Mission Effectiveness programs.
• Involved in a community volunteer program that enhances the image of nursing within the community.
• Other duties as consistent with this role.

Job Requirements

Job Knowledge and Skills

Healthcare background preferred

Education and Experience

• Baccalaureate degree or current matriculation into program preferred
• 3-5 years of related experience with demonstrated ability in administrative management, healthcare setting preferred

An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.

Working Conditions / Physical Demands

Must possess the physical and mental abilities to perform the tasks normally associated with this position that involves a combination of sitting, standing, walking, bending, stooping, and reaching.

Occasional lifting / carrying up to 25 lbs. Some stress related to high level of responsibility for quality care.

Americans with Disabilities Statement

Must be able to perform all essential functions of this position with reasonable accommodation if disabled.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Covenant Health reserves the right to modify position duties at any time, to reflect process improvements and business necessity.

Standard of Business Conduct

Every St Joseph Hospital employee is required to abide by the Standards of Conduct and to report any activity that appears to violate the Standards of Conduct.

Covenant Health Mission Statement

We are a Catholic health ministry, providing healing and care for the whole person, in service to all in our communities.

Our Core Values : Compassion

Compassion

We show respect, caring and sensitivity towards all, honoring the dignity of each person, especially the poor, vulnerable and suffering.

Integrity

We promote justice and ethical behavior, and responsibly steward our human, financial and environmental resources.

Collaboration

We work in partnership, dialogue and shared purpose to create healthy communities.

Excellence

We deliver all services with the highest level of quality, while seeking creative innovation.

We are an equal opportunity, affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability status, gender, sexual orientation, ancestry, protected veteran status, national origin, genetic information or any other legally protected status.