ICF seeks a full-time Administrative Assistant to support the Regional Training and Technical Assistance (TTA) Team. The Administrative Assistant works under the direction of the Regional TTA Coordinator (TAC) supporting administrative functions necessary to provide TTA services to Head Start and Early Head Start programs.
This is a 40 hour / week, non-exempt position. This position may require working onsite in the ACF Regional Office. Up to 25% travel will be required to fulfill the duties of the position.
Travel will be within the assigned ACF region as well as to the Washington, D.C. metro area, and other parts of the country as needed.
Key Responsibilities :
The Regional Administrative Assistance (AA) shall provide the following in-person or virtually as determined by the regional office.
- Provide general administrative support for TTA contract activities and deliverables as directed by the Regional TTA Coordinator and the Regional Office.
- Conduct event planning for regional TTA meetings and events, including provision of virtual TTA.
- Perform general clerical duties such as data entry and recordkeeping.
- Aggregate and prepare data from existing government systems to inform and report on TTA activities.
- Support Regional TTA Coordinator in preparing and submitting accurate and timely monthly and quarterly reports and travel plans.
Ensure that Head Start Enterprise System and other records are up to date.
- Support the TTA Coordinator in completing the annual regional OHS Professional Development Plan process.
- Incorporate other tasks specific to the support of the TTA Coordinator’s work or as requested by the COR.
Basic Qualifications :
The Administrative Assistant shall have :
- A minimum of a two-year college degree from accredited college or university preferred.
- 1 year of experience aggregating data and producing reports based on multiple data sources.
- Proficiency in Microsoft Office Suite or similar applications.
- 1 year of experience communicating, both orally and in writing, to various audiences.
- 1 year of experience organizing and performing multiple tasks at the same time.
- 1 year of experience providing administrative support to project and / or contract management team and staff who work remotely.
- 1 year of experience with event coordination and planning.
Preferred :
- Experience with Smartsheet
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