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Executive Assistant
Executive AssistantAbilene Goodwill Industries • Abilene, TX, US
Executive Assistant

Executive Assistant

Abilene Goodwill Industries • Abilene, TX, US
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Job Description

Job Description

As a 501(c)(3) nonprofit organization, Goodwill West Texas provides employment services and programs to help our employees, as well as members of our community, fulfill their potential. In collaboration with a network of other local resource providers, we continually strive to fulfill our mission of "providing opportunities for people with barriers to employment." A barrier is defined as a disability or disadvantage to employment.

Goodwill West Texas is a lot more than “just a thrift store.” Through our Core Values (Unity, Service, Integrity, Teamwork, People & Growth), Goodwill is really about changing lives and providing self-sufficiency and dignity through work. That’s why 87 cents of every dollar earned in our stores goes directly to our mission. _______________________________________________________________________________________________________________________________________________________________________________

Demonstrates Goodwill’s Core Values through actions and behaviors. Provide support to Executive staff including scheduling, organizing and taking minutes for meetings; coordinating travel arrangements and handling day-to-day processes for the Executive team. Maintain awareness of events, special projects and general happenings of Goodwill-West Texas.

EDUCATION / EXPERIENCE :

  • High School or equivalent required
  • Some College preferred

QUALIFICATIONS / SPECIFIC SKILLS / KNOWLEDGE :

  • Valid TX driver license required
  • Ability to handle sensitive situations and confidential information
  • Ability to positively interact and communicate with all levels of the organization
  • Strong organizational and problem-solving skills.
  • Ability to operate a variety of computer software applications such as Microsoft Word , Excel, PowerPoint, Online calendar, Outlook, etc.
  • Ability to produce quality documents paying great attention to detail, proofing, establishing priorities and meeting deadlines.
  • RESPONSIBILITIES & DUTIES :

    (E – Essential function of job duties)

  • Adhere to and promote Goodwill’s performance standards and Core Values. Foster a positive team environment. (E)
  • Anticipate the needs of Executive staff members & alert / assist them appropriately. (E)
  • Organize mail, files and documents (E)
  • Maintain filing system and ensure documents are maintained appropriately (E)
  • Organize and maintain records, enter data and produce documents as requested (E)
  • Develop and produce general correspondences, memos, charts, tables, graphs, etc. (E)
  • Update Intranet general information as needed
  • Prepare agendas and presentations for meetings (E)
  • Take minutes, ensure accuracy, edit, distribute and file appropriately (E)
  • Schedule meetings as requested by Executives (E)
  • Receive and make calls as appropriate (E)
  • Coordinate Manager training summits per VP, Donated Goods / Retail (E)

  • Notify and communicate with Board members in a timely manner (E)
  • Create PowerPoint presentation for Board meeting, utilizing data provided by Executives (E)
  • Prepare Boardroom for meeting, including preparation of Board books, sign-in sheet, required documents and meal setup (E)
  • Collect and place lunch orders and ensure accuracy (E)
  • Account for money received for lunches and submit to CFO
  • Gather appropriate documents and provide clean up after Board meetings. (E)
  • Reconcile Order records with Accounts Receivable records
  • Provide Front Desk coverage in Administrative Assistant’s absence (lunch, breaks, time off)
  • Assist Administrative staff and coordinate programs as requested (E)
  • Assist with special projects, activities and events.
  • Communicate appropriately and positively with co-workers and others
  • Perform other duties and responsibilities as assigned by Executive Staff.
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