Administrative Operations Manager

Job Description

Job Description

POSITION SUMMARY :

The Administrative Operations Manager will directly support the Chief Commercial Officer, General Counsel, and HR Administrative Operations.

A successful candidate will be extremely well-organized, an excellent communicator, and capable of effectively coordinating complex schedules while working closely with other administrative and management team members to coordinate various activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Provide executive level administrative support to the Chief Commercial Officer, General Counsel, and HR Administrative Operations
• Ensure all administrative functions are handled in a proactive manner allowing management to focus on leading and growing the company
• Manage complex calendars and coordinate meetings and conferences, including agendas, meeting materials, logistics, etc.
• Coordinate domestic and international travel and meeting logistics potentially involving multiple locations and individuals;

prepare complex itineraries that may often require changes and prepare subsequent expense reports.

• Perform a wide variety of non-routine administrative tasks and support special projects or assignments as assigned. This may include task / project management, coordination of tasks / meetings / communications, managing stakeholder lists, etc.
• Work independently, anticipating next steps, taking the initiative, exercising sound judgement to ensure executives are well prepared for all elements of their schedule.
• Identify issues and use effective problem-solving techniques, tact, and discretion in various situations.
• Support confidential interdepartmental communications and communications with external clients.
• Act as an information resource on organizational policies and procedures, leveraging resourcefulness to gather and represent information.
• Coordinate onboarding activities for new hires.
• Serve as a liaison between functions, employees, job candidates, external stakeholders and organizations.
• Develop effective professional relationships and partnerships with internal and external stakeholders and organizations.
• Perform general administrative functions as needed
• On occasion, we may require administrative support during off hours, including weekends, or as emergencies arise.

KNOWLEDGE AND SKILL REQUIREMENTS :

• The Candidate will have 8+ years progressive administrative support experience including 2+ years directly supporting senior board level executives.
• The Candidate will be a proficient project manager, responsible for handling the coordination of strategic priorities across departments.
• The Candidate will have a proven ability to multi-task in a fast-paced environment, prioritizing appropriately, while maintaining a focus on the company mission and its values, including showing a high degree of confidentiality.
• The candidate will have experience managing complex calendars, coordinating meetings and conferences, and providing administrative support for special meetings, including agendas, materials, and logistics.
• The Candidate will have advanced proficiency in Microsoft Office and be willing to learn new software and manage multiple platforms
• The Candidate will have experience balancing multiple time-sensitive tasks in a deadline driven environment.
• The Candidate will be based in the Bay Area, and willing to commute to the Headquarters office at least twice per week, on Wednesdays and Thursdays.
• Highly developed interpersonal skills, exhibiting a professional, energetic, proactive and enthusiastic demeanor and attitude.

Strong teamwork and collaboration skills.

• Self-motivated with an ability to learn quickly and with minimal supervision.
• Experience planning and leading strategic initiatives.
• Excellent written and verbal communication skills coupled with strong analytical and organizational skills.
• Bachelor’s degree in a related field preferred.
• Experience in the life sciences industry, pharmaceutical or biotechnology preferred.
• Rigel requires all employees to be vaccinated against COVID-19 (subject to any legally required exemptions)

WORKING CONDITIONS :

PHYSICAL DEMANDS : While performing the duties of this job, the employee is required to stand, walk; sit; talk and hear.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT : The noise level in the work environment is usually moderate. Some travel may be required.

Rigel Pharmaceuticals, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by the law.