Temporary Administrative Associate - Population Research Center - (UTEMPS)

Job Details

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process.

This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this temporary assignment is January 31, 2025.

Purpose

To provide basic to complex administrative support and customer service for the Population Research Center.

Responsibilities

Assist with data entry, website editing, purchasing, payment processing, and travel reimbursements. Assist with event travel, set up, coordination, and clean up.

Monitor emails and filing systems and maintain department records. Receive and distribute mail. Other tasks as assigned.

Required Qualifications

Bachelor's degree and at least one year of experience at the Administrative Assistant level OR high school graduation or GED, and five years of clerical experience.

Highly detail-oriented with outstanding organizational and time management skills. Professional demeanor and dedication to excellent customer service.

Ability to adapt rapidly to changing priorities and deadlines. Excellent written and verbal communication skills. Demonstrated problem-solving and critical-thinking skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience managing travel arrangements. Experience working in a higher education setting. Experience with Define, FRMS, and Point Plus.

Familiar with UT purchasing and accounting policies and procedures.

Hourly Rate

$20.00

Working Conditions

Attire : Business Casual

Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift

Hours per week - 40

The work schedule is from 8 : 00 a.m. to 5 : 00 p.m.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.