Safety Office Administrative and Operations Coordinator

Safety Office Administrative and Operations Coordinator

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible.

Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement.

We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as Caretakers of a Legacy.

Make sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.

The LBRE Safety Office is a team of dedicated professionals who assist employees with reducing health and safety risks associated with their work.

We coach and train employees to integrate practical health and safety principles and compliance obligations into all aspects of our business.

We have an immediate position for a Safety Office Administrative Coordinator!

What you will do in this role :

• Provide administrative or operational support with limited supervision.
• Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving administrative problems.
• May represent the program or function as a key contact and subject matter expert within the department.
• Oversee and / or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events.
• Manage and execute training coordination, tracking, and recordkeeping using University and vendor learning management systems (LMS).
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Coordinate and monitor routine maintenance services completion.
• May lead staff or supervise day-to-day work of student and / or temporary workers.
• Other duties may also be assigned

The successful candidate will embrace the following :

• High School diploma and four years of administrative experience, or combination and equivalent experience.
• Advanced computer skills and demonstrated experience with MS Office Suite, Adobe, Google Suite, other office software, and email applications.
• Detail-oriented and strong organizational skills.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to exercise sound judgment routinely and independently in making decisions.
• Preferred Microsoft Office Specialist (MOS) certification and project management software but not required.

Additional Information :

Physical Requirements* :

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand / walk, reach / work above shoulders, and lift / carry objects up to 25 lbs.
• Rarely twist / bend / stoop / squat, kneel / crawl.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Work Standards

• Interpersonal Skills : Demonstrates the ability to work well with Stanford colleagues and clients.
• Promote Culture of Safety : Demonstrates commitment to personal responsibility and value for safety.
• Subject to and expected to comply with all applicable University policies and procedures.

The expected pay range for this position is $33.17 - $43.75 per hour.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.

Why Stanford is for You :

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs and discounts.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities.

Stanford is an equal employment opportunity and affirmative action employer.

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