Administrative Assistant

For nearly 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects.

Real, tangible things that alter the landscape and improve lives. But even more than that, we’ve built a reputation for integrity.

We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we always always do the right thing.

Even when no one is looking. Because what we do here is important, but how we do it is everything.

THE COMMERCIAL TEAM

Our strong project management teams, dedicated in-house engineering resources and skilled union field staff work together seamlessly to deliver commercial projects that are as innovative and unique as the clients who build them.

ABOUT THE ROLE

We are seeking an organized and dynamic Administrative Assistant to provide daily support to the Southern California Office, specifically to the Commercial and Public Infrastructure Team.

This role is vital in ensuring information flow between the office, field, vendors, and general contractors.

• General Office management, including but not limited to maintenance of office, organizing janitorial services, ensuring adequate office supplies, etc.
• Support the Commercial and Public Infrastructure team with project administrative tasks related to setting up projects, including information flow between office, field, vendors, and general contractors.
• Coordination of job start and job close.
• Contract routing
• Data entry for weekly field employee hours
• Assist personnel with data entry for job tasks
• Maintain and update job files, controlled forms / logs
• Order drawings for field / office personnel
• Organize meetings including resources (e.g. rooms, equipment, lunch, invitations, including contact with external parties etc.

prepare meeting materials, and take minutes as needed

• Handle phones, copying, scanning, and shipping
• Track PM schedule : set up meetings, travel, and catering
• Manage documentation such as proposals, bid presentations, pre-qualifications, change orders, submittals, RFIs, and work orders
• Process new hire materials and conduct on-board orientation and set up for all new employees.
• Manage and reconcile expense reports
• Assist with any other tasks that are required.

Skill : Applies acquired job skills and company policies and procedures to complete assigned tasks.

Job Complexity : Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.

Supervision : Normally follows established procedures on routine work, requires instructions only on new assignments.

ABOUT YOU

• Excellent organizational, time management, and project management skills
• Strong work ethic, self-motivation, and a proactive approach to task completion.
• Strong interpersonal and communication skills verbal and written
• Superior personal computer and Windows skills, substantial experience with Microsoft 365 apps including Word, Excel, Outlook, and Adobe Acrobat / Bluebeam Revu / PDF Exchange;

familiarity with JD Edwards

WHAT YOU WILL GAIN

As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network.

You’ll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved.

You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education : High School Diploma or GED required.

Licensure / Certifications : None required.

Experience : Two (2) years of administrative experience required. Experience in the construction industry preferred.

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PLEASE NOTE : CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them,