Associate Director, Events - Student Alumni Programs and Family Engagement

Associate Director, Events - Student Alumni Programs & Family Engagement

University of California Los Angeles

Budgeted Pay Scale : $68,800 - $85,000 Annually

Full Salary Range : USD $68,800.00 / Yr. - USD $141,000.00 / Yr.

Special Instructions to Applicants

A resume, cover letter and completed application are required to be considered for this position..

Please note, this is a HYBRID role.

Position Summary

Advance your career as the Associate Director of Events within the UCLA Student Alumni Programs & Family Engagement (SAPFE) team where your skills and expertise will have a strong impact in expanding the breadth and depth of our engagement efforts.

As an effective event planner with a zest for building partnerships, you will work with your team, other colleagues, leadership campus-wide, alumni and other campus stakeholders to collaboratively develop and execute events that will maximize opportunities for our alumni to deepen their engagement in critical campus initiatives and contribute to the broader vision of the UCLA Alumni Affairs strategic plan.

Your stellar organizational skills and keen attention to detail will enable you to successfully plan and execute a wide variety of events and manage all associated event logistics and follow-up.

This is a great opportunity to use your strong interpersonal and communication skills to help us to build, sustain and expand the relationships so vital to us.

The events you develop and partnerships you build will help foster deeper appreciation and increase the visibility and impact of our alumni.

Join us in our commitment to the active engagement we have with our 660,000+ alumni throughout their lifespan.

Explore more and embark on a rewarding career at UCLA today.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• A minimum of five years of professional event management experience. (Required)
• Experience creating, managing and tracking event budgets to include knowledge of university budget and purchasing procedures is important. (Required)
• Working knowledge of all logistical support elements of special events and event production including experience working directly with vendors, preferably in a development, non-profit, or university environment. (Required)
• Demonstrated skill in and / or ability to develop and implement event logistics as defined by the Senior Director and / or Director. (Required)
• Ability to handle external constituents with tact and diplomacy, especially when engaged in fast-paced and often evolving situations. (Required)
• Working knowledge of event policies, protocols and procedures preferably in a university and / or non-profit setting. (Required)
• Creative and resourceful with ability successfully identify and resolve potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen during the event planning, execution closeout processes. (Required)
• Demonstrated skills at negotiating and exchanging ideas and information with various stakeholders to formulate and implement procedures, programs and goals;

ability to analyze complex programmatic problems and situations and quickly determine viable alternatives. (Required)

Ability to comprehend and organize materials and to identify potentially more effective methods of operation and to explain procedures and reasoning in a concise, logical, thorough and practical manner.

Skill in speaking effectively and persuasively to individuals and groups. (Required)

Strong interpersonal skills and ability to build cooperative, effective relationships with staff, administration, faculty, volunteers, donors, vendors and our external constituencies;

demonstrated ability to conduct and facilitate meetings. (Required)

• Outstanding writing and editing skills to effectively communicate to a variety of audiences. Experience creating event proposals, invitations and other event related materials. (Required)
• Highly organized and detail oriented with strong time / project management skills; ability to work equally well independently and as part of a team;

able to work on several tasks simultaneously and effectively manage multiple priorities / deadlines under minimal supervision in a complex environment (Required)

Demonstrated proficiency with Microsoft Office suite and Adobe suite of applications to include Word, Excel, Access, Outlook, PowerPoint, and Photoshop;

ability to learn new technologies in a prompt and efficient manner. (Required)

Knowledge of rules and regulations of the police and fire departments, U.S. Postal Service and Alcoholic Beverage Control department in relation to event planning. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree and / or equivalent experience / training. (Preferred)

Special Conditions for Employment

• Background Check : Continued employment is contingent upon the completion of a satisfactory background investigation.
• Ability to lift and / or move boxes and / or equipment up to 35 lbs. (Required)
• Ability to travel to off-site vendors and attend events during regular business hours, evenings and weekends in an efficient manner;

sometimes with little advanced notice. (Required)

Schedule

8 : 00 a.m. to 5 : 00 p.m.

Union / Policy Covered

99-Policy Covered

To apply, please visit : https : / / jobs.ucla.edu / careers-home / jobs / 4816

Application Deadline : 8 : 50 p.m. on

Copyright 2024 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-55f146ac4013c64dad7294e0cd7acf50