Office Administrator & Corporate Secretary

Our client, an esteemed public manufacturing company with a rich history dating back to the 1930s, is seeking an experienced Office Administrator & Corporate Secretary to join their team due to a retirement! This role offers a unique blend of responsibilities, including office management, HR support, board meeting management, maintaining corporate documents and more.

If you're looking for a high-exposure role in a stable environment with room for growth, this opportunity is for you!

As their Office Administrator & Corporate Secretary , you'll play a pivotal role in supporting their CEO, VP of Sales, CFO and the Board of Directors in their day-to-day operations.

This is a rare opportunity to utilize your skills in a dynamic and challenging environment.

Office Administrator & Corporate Secretary Responsibilities :

• Manage the day-to-day operations of the corporate office
• Act as a liaison between benefits broker and third-party administrators
• Assist with HR functions including onboarding, benefits support and compliance
• Assist in organizing and submitting SEC filings, including 10K reports, ensuring deadlines are met and projects are completed
• Manage HR functions such as benefits administration, onboarding support and insurance verification
• Act as the point of contact for internal and external stakeholders, handling inquiries and requests with professionalism and efficiency
• Maintain accurate records of executive meetings and quarterly board meetings, including minutes, action items and voting outcomes
• Coordinate office management tasks such as ordering supplies, setting up meetings and overseeing day-to-day operations
• Collaborate with cross-functional teams to streamline processes and improve efficiency within the organization

Office Administrator & Corporate Secretary Requirements :

• 5+ years of office management experience
• 1+ years of human resources experience
• Prior experience supporting a Board of Directors
• Strong familiarity with SEC filings and 10K reports, with a demonstrated ability to manage the administrative aspects of the process is preferred
• Experience with office administration including but not limited to vendor correspondence, supply ordering, and contract management
• Experience with HR tasks such as benefits administration, onboarding and insurance management
• Proficiency in Microsoft Office Suite and ERP systems; experience with SyteLine or similar systems is a plus
• Excellent organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment

Apply now to seize this unique opportunity and take your Office Administrator & Corporate Secretary career to the next level!