Senior Events Manager, UCLA College Development

Special Instructions to Applicants

Increase your chances of reaching the interview stage by reading the complete job description and applying promptly.

A resume, cover letter and completed application are required to be considered for this position.

Please note this is a HYBRID role.

Position Summary

Educate, engage and use your event experience and expertise to advance your career as you help the UCLA College Development team raise awareness and garner support for the many vital priorities at the heart of our mission.

As our Senior Events Manager, your skills and expertise will have a strong impact in expanding the breadth and depth of our engagement efforts.

As an effective event planner with a zest for building partnerships, you will develop and manage a wide variety of events to inform our prospects, donors, alumni and other constituents and help serve as a platform for promotion and connection.

This is a great opportunity to empower your sense of creativity and resourcefulness and showcase your planning and logistical abilities as you work collaboratively with internal / external constituents to create, organize and execute a wide range of moderately complex cultivation, fundraising and stewardship events and programs.

Imaginative, engaging and meaningful events are more than just gatherings and offer a juncture of passion, purpose and possibility to make an impact, bring change and propel the many endeavors of our staff, faculty and students.

UCLA is a great place to work, helping you achieve financial well-being with a pension and other retirement savings plans.

Explore more and start planning on how you can embark on a rewarding career at UCLA.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• A minimum of five years of professional event management experience. (Required)
• Experience with / working knowledge of all logistical support elements of special events and event production including experience working directly with vendors, preferably in a development and / or university environment. (Required)
• Experience creating, managing and tracking event budgets; knowledge of university budget and purchasing procedures is essential, as is working knowledge of event-related university policies and procedures. (Required)
• Demonstrated skill in and / or ability to develop and implement event logistics as defined by the Director, Events. (Required)
• Ability to handle external constituents with tact and diplomacy, especially when engaged in high-pressure situations. (Required)
• Knowledge of event protocols and procedures preferably in a university and / or non-profit setting. (Required)
• Demonstrated skills at negotiating and exchanging ideas / info to formulate / implement procedures, programs and goals;

ability to analyze complex programmatic problems and situations and quickly determine viable alternatives. (Required)

Ability to comprehend / organize materials / info and to identify potentially more effective methods of operation and to explain procedures / reasoning in a concise, logical, thorough and practical manner.

Skill in speaking effectively and persuasively to individuals and groups. (Required)

Strong interpersonal skills and ability to build cooperative, effective relationships with staff, administration, faculty, volunteers, donors, vendors and our external constituencies;

demonstrated ability to conduct and facilitate meetings. (Required)

• Outstanding writing and editing skills to effectively communicate to a variety of audiences. Experience creating event proposals, invitations and other event related materials. (Required)
• Highly organized and detail oriented with strong time / project management skills; ability to work equally well independently and as part of a team;

able to prioritize, manage and readjust workload to meet competing deadlines under minimal supervision in a complex environment. (Required)

Demonstrated proficiency with Microsoft Office suite and Adobe suite of applications to include Word, Excel, Access, Outlook, PowerPoint, and Photoshop;

ability to learn new technologies in a prompt and efficient manner. (Required)

Knowledge of rules and regulations of the police and fire departments, U.S. Postal Service and Alcoholic Beverage Control department in relation to event planning. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree (Preferred)

Special Conditions for Employment

• Background Check : Continued employment is contingent upon the completion of a satisfactory background investigation.
• Ability to lift and / or move boxes and / or equipment up to 35 lbs. (Required)
• Ability to travel to off-site vendors and attend events during regular business hours, evenings and weekends in an efficient manner;

often with little advanced notice. (Required)

Schedule

8 : 00 a.m. to 5 : 00 p.m.

Union / Policy Covered

99-Policy Covered

Complete Position Description

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