Business Operations Analyst (BOA)

Business Operations Analyst (BOA)

University of California Los Angeles

Budgeted Pay Scale :

Full Salary Range : USD $64,800.00 / Yr. - USD $137,600.00 / Yr.

Special Instructions to Applicants

This position REQUIRES that a RESUME and COVER LETTER be submitted in addition to the UCLA Application. Please have ALL FILES ready when applying.

Department Summary

Library Business Services is a support unit of 8 career FTE and .75 FTE student assistants responsible for the UCLA Library's budget planning and analysis, accounting oversight, audit response coordination, insurance and risk management, purchasing, billing and accounts receivable, and funds management of state general funds, sales and service, contracts and grants, gifts and endowments, and library materials funds.

The unit is also responsible for internal controls and systems access for business operations, and for reviewing and applying University policies and generally accepted accounting principles in library business practices.

Position Summary

Reporting to Assistant Director, Library Business Services, (LBS), the Business Operations Analyst (BOA) provides oversight and policy guidance to Library staff who generate or request accounting transactions.

The oversight includes serving as the primary LBS reviewer of Library financial transactions. The BOA performs a key leadership role in the training, education of Library staff in the financial general ledger system, the UC / UCLA / Library business policies and procedures, and travel and entertainment policy.

Using independent judgment, the BOA serves as an internal consultant to Library managers and staff to help identify solutions to Library business needs.

The BOA prepares a wide variety of accounting and budget transactions including travel and entertainment, other expense reimbursement requests and BruinBuy, Procurement Card orders, expense transfers, recharges and various kinds of transfers of funds for University Library (Org.

8300). The BOA works with other library staff and central campus accounting and purchasing personnel to identify, research & resolve problems and correct errors in purchasing, accounts payable, travel and entertainment and other financial transactions on the general ledger for LBS and other Library clients.

Assist in the identification, development and implementation of transaction process improvements and implementation of new campus transaction processing systems for travel, entertainment, air fare commitment, check and credit card management, or any other financial transaction and reporting systems in the Library or the University.

Manages Library Business Services (LBS) Cash Room operations, including receipt, payment, processing, deposit preparation, and hand off to armored car service personnel.

Under the direction of the Assistant Director, the BOA also helps LBS to perform a leadership role in assisting with the internal controls of the Library, including assisting with the review and granting of access / reviewer requests and related documentation and reporting, record retention and assisting with audit responses.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Excellent oral and written communication skills to solicit and respond to information and other requests clearly, accurately and concisely including the ability to research and thoroughly comprehend business policies and procedures. (Required)
• Excellent interpersonal skills to establish and maintain cooperative working relationships with other campus departments, library staff and off-campus vendors and customers. (Required)
• Skill in analyzing problems, finding solutions, and explaining problems and solutions. Demonstrated ability to use sound judgment in decision-making. (Required)
• Skill in working accurately with arithmetic, including addition, subtraction, multiplication, division, and simple percentages, using various tools (calculator, spreadsheets).

Skill in working accurately with figures and details. (Required)

• Demonstrated advanced working knowledge of Microsoft Office Suite : EXCEL (including pivot tables), WORD, ACCESS (including ad hoc queries) and PowerPoint, and web based transaction / inquiry systems to generate transactions, to research / analyze data and generate reports. (Required)
• Ability to follow directions from supervisors and to provide clear directions to staff and student employees. Skill in preparing for and responding to audit requests. (Required)
• Demonstrated ability to assist customers with air fare commitments (Pre-Trip Authorizations), travel and entertainment, general accounting, relocation requests while remaining in compliance with UC / UCLA / UCLA Library applicable policies and procedures. (Required)
• Demonstrated ability to work in a team-oriented work environment, and accurate implementation of policies, regulations, and other fiscal requirements. (Required)
• Demonstrated ability to meet deadlines & set priorities. Skill in managing responsibilities and demands to work in a fast-paced environment with multiple projects and demands simultaneously. (Required)
• Working knowledge of the UC and UCLA policies and procedures pertaining to cash equivalent handling of checks, credit cards, payment card industry (PCI) standards and compliance, credit card companies, armored car vendors, and banks. (Preferred)
• Working knowledge of UCLA purchasing, accounts payable and travel / entertainment policies and procedures (Preferred)
• Working knowledge of BruinBuy Plus, Concur & other web-based transaction & report systems. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree Bachelor's degree with a major in business administration, or an allied field, and four years of experience in administrative analysis or operations;

or equivalent education and experience. (Required)

Special Conditions for Employment

Background Check : Continued employment is contingent upon the completion of a satisfactory background investigation.

Schedule

8 : 00 a.m. to 5 : 00 p.m.

Union / Policy Covered

99-Policy Covered

To apply, please visit : https : / / jobs.ucla.edu / careers-home / jobs / 3177

Application Deadline : 8 : 50 p.m. on

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