Environmental Health and Safety Specialist

This is a contract job opportunity. potential for permPosition : Trade Show and Events Coordinator - Remote 8866Location : work remotelySchedule : M-F, will be working some

weekends for tradeshows

Hours are approx. 9-4

Minimum requirements : 30 hours per week

Anticipated requirements : 40 hours per week + travel and onsite event management as needed

Projected duration : 12 months + potential for permJob code : CVDJP00028866 Benefits are available

W2 pay is $28 per hour

Full-time contractor position

Must have actual trade show experience in order to be considered.

Core Responsibilities

Strategy and Contracting : Support the marketing team’s strategic objectives by curating impactful recommendations at relevant tradeshows and events.

Manage contract negotiations for sponsorship agreements.

Scheduling and Planning : Maintain a focused calendar of tradeshows and events for the year; coordinate and lead planning schedule for each event, ensuring deliverables and tactics are executed on within required deadlines.

Team Coordination : Coordinate with cross-functional departments to select appropriate planning leads based on the event's focus and our strategic goals.

Logistics : Support logistical tasks as needed, including but not limited to : registration, show service rentals, catering and hospitality, meeting room coordination and hotel block management.

Budget Management : Oversee the budget for tradeshow and event attendance, ensuring cost-effectiveness and adherence to budgetary guidelines and limits.

Preparation of Materials : Ensure that all necessary materials, such promotional items, lead retrieval, and supplies are prepared and available for each event.

Post-Conference Reporting : Champion the post-event debrief process by collating, tracking, and reporting on critical metrics and outcomes.

Lead debrief discussions with attendees to gauge feedback on participation.

Operational Administration : Support the Senior Event Manager by developing and steering Events team internal workstreams and processes to maintain the highest standards of support for the organization.

Required Qualifications

• Minimum 5 years of experience planning and executing tradeshows, conferences, and events
• Proven experience in the tradeshow and convention space; knowledge of systems, terminology, and onsite logistics
• Skilled independent contributor comfortable collaborating in a remote office environment
• Exceptional organizational skills with a high-level attention to detail
• Well-versed in managing multiple projects simultaneously while strictly adhering to required deadlines
• Proficiencies in working across multiple project management tools and storage platforms such as : Outlook, Microsoft Teams, Smartsheet, and Sharepoint
• Ability to obtain and maintain a public trust clearance
• Legal authorization to work in the U.S

Ideal Candidate :

• Experience supporting large, international tradeshows and meetings as well as regional, domestic conventions
• Demonstrate excellent internal and external communication and interpersonal skills
• A self-starter with a see it / own it / do it mentality who successfully contributes independently and as part of a larger team
• Creative mindset with a passion for curating impactful event experiences
• Proficiency with platforms including Smartsheet, Salesforce, and Zuant is preferred
• Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired
• Experience supporting tradeshows and events in the healthcare, biotech, or pharma industry is preferred

Travel Requirements

Domestic travel up to 20%, including weekends

Location

• Remote; must be located in the continental US
30+ days ago