Executive Secretary Specialist
Job Description
Job Description
Assists Executive Director with administrative tasks, duties and functions.
THE ARC NORTH FLORIDA, INC.
POSITION : Secretary Specialist STATUS : Regular, Part-time, 20- 25 Hrs. Per
Week, hourly rate of pay
MINIMUM QUALIFICATIONS
High School Diploma. One-year general office experience. Computer literate and the ability to use Microsoft products proficiently.
Excellent typing skills required. Completion of business courses or program desirable. Excellent people and organizational skills.
Good telephone and public relations skills. Ability to work well under pressure.
GENERAL STATEMENT OF RESPONSIBILITIES
Assigned to assist the Executive Director for administrative tasks. Assists the Executive Director in administrative duties and functions related to Executive Duties.
EXAMPLES OF WORK (NOT ALL INCLUSIVE)
1. Assist Executive Director with Scheduling, Purchase Requisitions, PCN’s, Evaluations, and information as assigned.
2. Process, prepare and distribute general correspondence per assignment by Executive Director.
3. Record and Maintain minutes of meetings such as; Staff Meeting, Director Meeting, and other meetings as Assigned.
4. Assist in preparation for Qlarant, APD (Agency for Persons with Disabilities) and CMS Audits.
5. Report suspected or alleged abuse of consumers in a timely manner.
6. Maintain high degree of office organization and cleanliness.
7. Assist with special projects as assigned by Executive Director.
8. Assist Executive Director with filing, making forms, and maintaining Policy and Procedures.
9. Perform other duties as assigned by Executive Director. List not Inclusive.
SUPERVISION GIVEN : None
REPORTS TO : Executive Director
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