Our client, an Austin area law firm, is looking to hire an experienced Legal Secretary to join their team.
Position Summary :
This position supports up to five or more attorneys in a secretarial capacity. Provides a wide range of administrative, secretarial and document processing services in the assigned practice groups.
Duties & Responsibilities :
- Types, edits, proofreads, or processes legal documents upon request of assigned attorneys, including correspondence, memoranda, pleadings, or other documents
- Receives and / or screens telephone calls for supported attorneys, fields calls and conveys messages as necessary
- Communicates with clients, opposing counsel, courts, and liaisons
- Maintains legal files (both paper & electronic), organizes and files documents in designated order
- Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendar, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and other administrative duties, on an as-needed basis
- Updates case information, scans documents, keyboards legal documents, and conducts internet research
- Manages document deliveries and tracks final executed documentation
Skills & Competencies :
- Knowledge of laws, legal codes, court procedures or agency rules of assigned practice groups (ex. State and Federal court filing, including e-filings)
- Skilled in handling administrative tasks such as lawyer time entry, travel arrangements and processing invoices and expenses
- Strong attention to detail, organizational skills and ability to manage time effectively
- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team
- Requires manual dexterity to dial a telephone, enter data into a computer, handle objects and operate tools
- Some filing is required and could entail the ability to lift files, open filing cabinets and bend or stand as necessary
- Position also requires the ability to work under pressure to meet strict deadlines
- While performing the duties of this job, the employee is occasionally required to walk from work station to other areas of the office, including various attorney offices to retrieve assignments.
This position may also be sedentary and require the employee to sit for extended periods of time
Qualifications & Prior Experience :
- Bachelor’s Degree or equivalent experience is preferred
- Minimum 2 years of experience as a legal secretary within a law firm or other professional organization is preferred
- Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
- Exceptional computer skills with the ability to learn new software applications quickly
- Candidate should also be flexible to work overtime as needed
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