Secretary I

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Secretary I for the department of Medicine at the Robert Wood Johnson Medical School.

The Secretary I provides high-level confidential, secretarial services to provide administrative support to the faculty of the Division of Infectious Diseases and Allergy, Immunology.

He / she provides advanced administrative support to ensure the timely completion and efficient flow of required documentation for all administrative tasks and functions needed by the division chief, faculty and staff members in the division.

Among the key duties of this position are the following :

• Day-to-day office management including calendar maintenance, on-call scheduling, vacation / conference requests, ad hoc clinic closures, and physician coverage.
• Process all correspondence, travel and check requests, updating credential requests, reapplication appointments, and purchasing related requests.
• Provide administrative coordination / assistance regarding the Infectious Disease fellowship program, as needed. Related tasks include assisting with coordination of candidate interviews, fellow’s graduation, letters of recommendation from physicians, and monthly schedules.
• Coordinate student schedules, electives with the registrar’s office for medical students on the Infectious Disease electives.
• Access SCM and other programs as needed for students. Monitor student evaluation process.
• Coordinate lecture schedule for faculty and volunteer faculty, and also processing of promotion package for faculty.
• Coordinate annual faculty reviews and search process for all faculty positions including preparation of detailed itineraries, coordination of hotel reservations, and ground transportation for all candidate interviews.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement.

FLSA Nonexempt Grade 200 Position Salary Annual Minimum Salary 49158.20 Annual Mid Range Salary 50068.20 Annual Maximum Salary 51578.

80 Standard Hours 35.00 Union Description Teamsters 97 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience

• Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience.
• An additional year of experience is required in lieu of the secretarial program.
• Experience with additional software packages as required by the department.
• College credits may be substituted on a year-for-year basis for secretarial experience.
• Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

Certifications / Licenses Required Knowledge, Skills, and Abilities

• Proficiency in typing and experience with word processing packages.
• Demonstrated interpersonal skills.
• Must be proficient in using Microsoft software, including but not limited to PowerPoint, Outlook, Word and Excel.

Preferred Qualifications

Working knowledge with EMR and IDX.

Equipment Utilized Physical Demands and Work Environment

• Physical Demands : Walking, standing, sitting is required .
• Work Environment : Office environment. Moderate Noise.

Special Conditions