Job - Common Spaces Events Associate
Work Hours Maximum of 14 hours per week
Reporting to : Associate Director
This is a temporary support position within the Common Spaces team that will provide key event coverage at the Smith Campus Center and Science Center Plaza for a selection of agreed upon events that will take place between September 3 through June 28 (Monday Fridays only).
Schedule is subject to change and will be communicated to you with as much as notice as possible.
Key Duties :
- Greet internal clients in advance of each event day-of.
- Act as on-site contact for event organizers on any issues that come up during the event
- ex. room is too hot / too cold; catering team needs additional tables / trash cans; calls to custodial to help with spills) and liaise to appropriate department / team member;
stay to close the event; and ensure space is transitioned over to custodial clean-up crew.
- Review ROE (Run of Event) with Associate Director for each day at start of shift.
- Follow direction provided by Senior Manager Events and Operations for Smith Center events; follow direction provided by Events and Operations Coordinator for Science Center Plaza.
- Document COE (Close of Event) at end of shift and email to Associate Director any notes including types of service calls during event, report of space or service issues.
Dress Code :
Business casual (no jeans) or event black is appropriate for all events.
Basic Qualifications :
Relevant work experience beyond high school with three or more years of events experience. Education beyond high school may count toward experience.
Working knowledge and experience managing a stage or venue, and audio for a variety of programs.
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