Job Description
Summary :
Looking for an administrative assistant to work part time (20 hours) during business hours (Monday to Friday, 9 : 00am-5 : 00pm) with in-person attendance.
Candidate will provide clerical, secretarial, billing, and general office support for attorneys, legal operations manager, and legal staff.
Duties and Responsibilities :
- Under general supervision, candidate will prepare formal correspondence and / or communicate via email or telephone to obtain and / or provide information.
- Process invoices to billing systems; process forms and requisitions.
- Compile data and enter information into database(s).
- Assemble, organize, and / or file documents.
- Research information and / or gather materials.
- Coordinate appointments and arrange meetings; assist with special events.
- Sort and distribute mail; create Fed-Ex labels; print, photocopy, and / or fax documents.
Experience :
0-2 years of experience.
Skills and Abilities :
- Well-developed written and verbal communication skills.
- Ability to follow complex instructions with high degree of accuracy and attention to detail.
- Ability to handle multiple tasks.
- Ability to act autonomously.
- Preserve confidentiality.
- Ability to type a minimum of 35 wpm.
- Knowledge of general computer and office equipment (i.e. copier and printer).
- Familiarity with Microsoft Office.
- Experience with law firms, litigation, or law departments preferred.
- Experience with Ariba and Legal Tracker a plus.
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