Executive Assistant to the CEO
Job Description
Job Description
About the Company :
Our client is a social impact company with a global audience of over 100 million people a month. Since 2006, company's brands including Upworthy, This Bar Saves Lives, and Making Sense of Science, have empowered people and organizations to be a force for good.
The company helps drive lasting results for businesses, local communities, and individuals around the world.
Overview :
We are seeking an executive assistant to support the CEO and Co-founder. This
position will require a high level of organizational skills paired with the ability to multitask, often
moving from meeting to meeting and one task to another quickly throughout the day.
The ideal candidate will be professional, courteous, and willing to adapt to varying business
situations. This candidate must be able to work independently as well as be open to
collaboration with other team members.
This job has the potential to be partially remote, partially on-site.
Responsibilities :
Maintain CEO’s schedule, including adding / editing appointments, managing Calendly, and
assisting with time management tasks.
Provide a supportive role in preparation for meetings, including gathering / compiling
reports, sending meeting invites to attendees, coordinating schedules, assisting with board
meeting plans, and other affiliated duties as requested.
- Take notes during meetings and produce organized and detailed meeting summaries.
- Be available for collaborative meetings and regular check-ins, both with direct supervisor
and other team members.
Perform various administrative tasks as needed, such as compiling data into polished,
professional reports and developing / maintaining documents and sheets.
- Assist with travel planning and itinerary. Take ownership of bookings, reservations, etc.
- Become proficient in all required applications and software as needed to support the CEO.
- Other duties as requested. (Please note that this position will require a wide variety of tasks
and requests as required beyond what is listed above.)
Requirements :
- Holding a Bachelors degree with a focus on Business, Communications, or a related field
- 3+ years of executive administrative assistance experience, or relevant experience.
- Written and verbal communication must be exemplary.
- Technology proficiency, including Microsoft Suite, Google Suite, Calendly, Dropbox, and
other applications and software as required.
- Must be professional, friendly, positive, collaborative, hardworking, and reliable.
- Strong attention to detail
- Excellent organizational skills
- Availability to work onsite with a flexible schedule
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