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Agency Recruiting & Operations Coordinator
Agency Recruiting & Operations CoordinatorFarmers District 46 • San Antonio, TX, United States
Agency Recruiting & Operations Coordinator

Agency Recruiting & Operations Coordinator

Farmers District 46 • San Antonio, TX, United States
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About Us

Farmers District 46 is an award-winning, nationally ranked district , consistently among the top-performing in the company . We support more than 40 agency owners and teams across San Antonio and the surrounding area. We partner with some of the top performing agencies in the entire Farmers Insurance organization across the country. Our mission is to help entrepreneurs grow successful businesses, develop top talent, and build a thriving community of excellence.

At District 46, we are driven by our core values . These values guide everything we do, from recruiting new agency owners to running day-to-day operations. We believe in :

  • Mastering Communication & Follow-Up – always clear, proactive, and responsive.
  • Everything with Integrity – honesty and trust are non-negotiable.
  • Resilience – pushing through challenges with grit and determination.
  • Focused Execution – working with clarity, discipline, and purpose.
  • Excellence in Service – going above and beyond for our agents, team, and community.

We hold ourselves to a high-performance standard — and we expect our team members to do the same.

The Role

As the Recruiting & Operations Coordinator, you’ll be a trusted partner to the District Manager of one of the top districts in the country. You’ll wear multiple hats — part recruiter, part administrator, part operations coordinator — ensuring our District runs at the highest level.

You’ll split your time between :

  • Recruiting & Sourcing (≈50%) – Finding, engaging, and tracking candidates for agency owner and team member opportunities.
  • Administrative Support (≈30%) – Managing schedules, coordinating events, and supporting day-to-day office operations.
  • Operations & Payroll (≈20%) – Running payroll, organizing tax documentation, and keeping District finances organized.

    • This is a high-accountability role . You will be trusted with sensitive financial data, relied upon to maintain accuracy in our recruiting systems, and expected to represent District 46 with professionalism and excellence at all times.

    Key Responsibilities

    Recruiting & Talent Acquisition

  • Source and screen candidates through multiple channels; manage job postings.
  • Maintain and update the Zoho Recruit pipeline with 100% accuracy.
  • Coordinate interview schedules and candidate communications.
  • Track recruiting metrics and prepare pipeline reports for leadership.

    • Administrative & Operations Support

  • Manage the District Manager's calendar with precision and foresight.
  • Plan and support district events, training sessions, and team meetings.
  • Maintain organized systems for files, records, and documentation.
  • Serve as the first point of contact for agency owners and team members.

    • Payroll & Financial Organization

  • Process accurate semi-monthly payroll for district personnel.
  • Organize receipts, expenses, and documentation for tax preparation.
  • Maintain clean financial records and prepare operational reports.
  • Ensure compliance with payroll procedures and deadlines.

    • Confidentiality & Professionalism

  • Handle payroll, compensation, and recruiting information with discretion.
  • Communicate with professionalism, clarity, and urgency.

    • What We’re Looking For

    Required Qualifications

  • 5–10 years of professional office experience (recruiting, HR, executive administration, payroll, or office management).
  • Proven ability to manage multiple priorities independently.
  • Strong organizational skills and extreme attention to detail.
  • Excellent written and verbal communication skills.
  • High level of trustworthiness and professionalism.
  • Proficiency with Microsoft Office Suite; able to learn new systems quickly.

    • Preferred Qualifications

  • Experience with payroll systems (Gusto, ADP, QuickBooks, or similar).
  • Familiarity with CRM / ATS tools (Zoho Recruit a plus).
  • Bilingual English / Spanish.
  • Background in insurance, financial services, or entrepreneurial support.

    • Compensation & Benefits

  • Salary : $52,000–$63,000 annually (commensurate with experience).
  • Retirement : SIMPLE IRA with employer match.
  • Performance Bonuses : Quarterly bonus opportunities ($500–$1,000).
  • Time Off : 10–15 days PTO + company holidays.
  • Professional Development : Training provided, plus optional certifications.
  • Schedule : Monday–Friday, 8 : 00 AM – 5 : 00 PM (in-office in San Antonio).

    • Why Join Farmers District 46?

  • Join an award-winning, top-ranked district with a proven track record of excellence.
  • Work in a high-performance culture that rewards integrity, resilience, and execution.
  • Play a pivotal role in recruiting and supporting entrepreneurs building their businesses.
  • Be trusted with meaningful responsibility from day one.
  • Enjoy a stable, rewarding career with growth opportunities in operations and recruiting leadership.
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