Administrative Assistant
Job Description
Job Description
Department / Classificati on : Administrative / Non-Exempt; Non-Union
Reports To : Chief Executive Officer
Supervises : None
GENERAL JOB DESCRIPTION
Under the direct supervision of the CEO, this position provides administrative and secretarial support for the CEO, Board of Directors, and Executive Team.
In addition to typing, filing, and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, and working on special projects.
Also, answers non routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
Independent judgment is required to plan, prioritize and organize diversified workload.
DUTIES & RESPONSIBILITIES
- Provides general administrative and clerical support, including but not limited to mailing, scanning, faxing, and copying to the CEO, Board of Directors, and Executive Team.
- Maintain an electronic and physical filing system in an organized and efficient manner.
- Maintains records retention policy and adherence to the policy across all levels of the organization
- Open, sort, and distribute incoming correspondence with a high level of confidentiality.
- Manage general Outlook calendars for the CEO, Board of Directors, and Executive Team.
- Transcribe and distribute monthly board meeting minutes (including committee minutes).
- Partner with the CEO and Executive Team to prepare monthly board packets.
- Maintain inventory of general office supplies for the entire organization.
- Schedule and coordinate meetings, appointments, and travel arrangements for the CEO, Board of Directors, and Executive Team.
- Answer inbound calls from the public and take detailed messages when the CEO is not available.
- Track and record correspondence with donors in the fundraising database.
- Prepare and modify documents, including written correspondence, reports, drafts, memos, and emails.
- Willingly and cooperatively perform other duties as assigned by the Chief Executive Officer or Executive Team.
EDUCATION & TRAINING
- Bachelor’s Degree in Business Administration (Preferred)
- Fear Free for Shelter Certification or the ability to complete certification within 30 days of employment.
EXPERIENCE
- Administrative Support Assistance 2+ years (Required)
- Microsoft Suite Proficiency including Teams and Sharepoint (Required)
- Not-for-profit office experience (Preferred)
Knowledge
- Must have excellent computer knowledge.
- Strong organizational, planning, and time management skills.
- Must have attention to details
- Good research skills the ability to find answers using resources available to them
- Strong communication skills both verbally and in writing.
- High degree of confidentiality and dependability.
- Adapts to changes in the work environment and manages competing demands.
Administrative Assistant - 1st Shift
As the Administrative Assistant, you will provide professional-level support to leaders across the organization, as well as partner with other professionals across operations to achieve strategic and business targets. Knowledge of multiple administrative disciplines. ...
Administrative Assistant - State Farm Agent Team Member
Job Summary: As an Administrative Staff Assistant to the agency, your primary responsibility will be to provide crucial administrative support to the customer service team, ensuring efficient operations and exceptional service delivery to insurance clients. Job Title: Administrative Staff Assistant ...
Administrative Assistant Iv
This role provides administrative support to 2-4 Vice Presidents. Under minimal supervision and acting on their own initiative, perform advanced administrative support for executive level managers in a fast-paced and demanding environment. Utilizes critical thinking skills and a thorough knowledge o...
Administrative Assistant 1
E-YN_CS_NPS - Administrative Assistant 1. Performs administrative, fiscal and graphic design work for the county director and provides office support to the county director; estimating, developing, and monitoring budgets from a variety of sources, including contracts, county government, conferences ...
Real Estate Administrative Assistant
The Hellickson Team is seeking a Real Estate Administrative Assistant to join our quickly growing Real Estate team. Lack of experience in Real Estate must be compensated for with translatable skillset and administrative experience. Oversee all administrative tasks regarding home buyer and seller tra...
Administrative Assistant
Provides administrative support to ensure efficient office operations. Works closely with other administrative staff and supports other colleagues as needed. Prior administrative experience. ...
Administrative Assistant
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective administrative support to an office, business unit, department, or other organization. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that...
Administrative Assistant 5
The first review of application wil Administrative Assistant, Administrative, Assistant, Real Estate, Director. Administrative Assistant 5 Monday - Friday | 8 AM - 5 PM | HYBRIDNOTE:The hiring authority reserves the right to offer the position at any time after the required posting period, and durin...
Administrative Assistant
Provide administrative support for pharmacy staff including preparation of correspondence, contacting patients, as well as screening incoming phone calls. Perform general administrative duties as needed. ...
Administrative Assistant and Property Manager
Job Summary: The Administrative Assistant and Property Manager will support the daily operations of Spees Design Build through administrative tasks and property management duties. Spees Design Build (SDB) is seeking an on-site, Administrative Assistant/Property Manage r to join our team in Kent, WA....