Executive Assistants (2 Positions) - New York
What You'll Do :
As an Executive Assistant in our New York office, you will provide high-level administrative support to our team, with a focus on personal injury (PI) cases.
Your key responsibilities will include :
Administrative Support :
- Manage daily administrative tasks, including scheduling, email correspondence, and document preparation.
- Assist with the preparation and organization of case files, ensuring all documents are accurate and up-to-date.
Case Management :
- Provide support on some personal injury cases, including document retrieval, case file management, and coordination with attorneys.
- Prepare and finalize documents related to PI cases in accordance with firm standards and procedures.
Organization and Coordination :
- Maintain organized records and filing systems.
- Coordinate meetings, conference calls, and appointments for attorneys and other staff members.
Communication :
- Serve as a point of contact for clients, answering inquiries and providing information as needed.
- Handle incoming and outgoing communications, ensuring timely responses and follow-ups.
What You'll Bring : Experience :
Experience :
- Minimum of 5 years of experience as an administrative assistant, with at least 3 years in a legal setting, preferably in personal injury.
- Proven ability to manage administrative tasks and support case management activities.
Skills :
- Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and document management software.
Attributes :
- Detail-oriented with a high level of accuracy.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to take initiative.
Salary :
The expected salary for these positions is up to $100,000 . Actual pay will be adjusted based on experience and other job-related factors permitted by law.
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