Must be onsite Tuesday, Wednesday, and Thursday. Monday and Friday will be work at home
Provides administrative support, with the majority of duties being high level administrative tasks, which may include planning / coordinating large events, meetings or conferences, screening inquiries or complaints as well as projects, and space planning.
Performs budget preparation, scheduling, reporting and tracking information, a wide variety of complex meeting prep / presentations, as well as editing and composing correspondence.
Work requires initiative and judgment in making decisions and knowledge of department and company policies and procedures.
Responsibilities :
- Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support.
- Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and Word
- Performs meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed.
May include large meetings or events with senior leaders, brokers, and clients
- Supports local community and civic affairs events, assisting with event planning, management, and break down
- Order all office supplies and promotional items and maintain the budget for management monthly and year-end
- Assists with printing requests, including printing, binding, and shipping materials
- May support segment-level administrative services projects in partnership with other local offices
- Communicates professionally and collaborates with internal matrix partners, brokers, and clients
- Backup other administrative professionals when needed
- Performs additional responsibilities as assigned
- Qualifications
- Previous experience as an Administrative Assistant, with demonstrated ability to support senior leaders, preferred
- Previous experience with office or facility management preferred
- Strong computer based technical skills including Outlook, Word and internet / web navigation, strong knowledge base of Microsoft Excel, preferred
- Strong written & verbal communication skills
- Strong problem-solving and analytical skills
- Detail oriented with exceptional follow-up skills
- Ability to work in a production-like, fast paced environment and adapt quickly to change, with the ability to manage, prioritize and work on numerous projects at one time.
- Strong organizational skills with the ability to work both independently and in a team environment
- Ability to consistently meet tight deadlines and work under pressure while anticipating the needs of the customer and / or business partner and understanding the consequences of actions.
- Budgeting or accounting experience preferred
- Project management experience preferred
- High School Diploma required
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