Summary :
Supports the Company's Dallas Office facility at the main lobby reception desk. Greets incoming visitors, provides badge access, routes incoming calls to the correct person / department.
Essential Duties And Responsibilities :
- Answer telephones, screen and direct calls, provide information to callers
- Take and relay messages for the company and department
- Greet guests and visitors
- Direct guests to the correct location and / or page the person they are visiting
- Call transportation / taxi for employees and visitors when needed
- Collect access badges for employees who depart
- Orders company supplies such as badge reels and access badges
- Schedule conference room appointments and assist with meeting room setup
- Arrange catering upon request
- Coordinate courier pickups and deliveries
- Prepare letters, documents, e-mails or correspondences at the request of the department
- Setup employees and contractors with access badges and submit for approval
- Submit work orders for maintenance issues
- Attend to any requests sent to Corporate Services team
- Duties or projects as assigned by the Sr. Manager - Corp Services
- Responsible for booking and keeping track of company vehicles which includes keeping track of when oil changes are needed, reporting when vehicles needs cleaning, etc.
- Maintains security by following procedures; monitoring logbook; issuing visitor badges.
- Support and assist traveling executives as needed
- Manage invoices and new vendor setup
- Keep all department databases up to date
- Training backup employees as needed
- Notify security when visitors will be parking in company garage
- Work with safety department to notify employees of any emergencies, also comply with fire warden trainings / certification.
Requirements :
- High school diploma or equivalent
- 0 - 2 years of relevant work experience
- Strong communication skills with friendly, personable disposition
- Ability to juggle multiple tasks and deal effectively with all levels of employees and guests
- Daily hours are 8 : 00 AM 5 : 00 PM Monday through Friday
Preferred Skills :
- Some college level courses desired, but not required.
- 1+ years of related experience
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