Administrative Assistant

Administrative Assistant

Increase your chances of an interview by reading the following overview of this role before making an application.

About the Opportunity

JOB SUMMARY :

The Administrative Assistant for the Office of Student Conduct & Conflict Resolution is responsible for providing comprehensive administrative, technical, and clerical support and information management for the Director, Associate Director, and two Assistant Directors.

Working in the capacity of the Sanctions Compliance Officer, the Administrative Assistant must maintain accurate records of completed educational sanctions, assist with record-keeping of collected fine money, maintain accurate records of conduct / university 'holds' on a student's record, and serve as a resource to hearing officers in the area of sanctioning and sanction compliance.

RESPONSIBILITIES INCLUDE :

• Providing copies of all documentation related to the hearing for board members and parties involved in the case
• Responding to telephone and in-person inquiries from students, parents, and relevant university community members and hearing advisors.
• General secretarial duties include typing, filing, mail sorting, maintaining office email account, answering telephones, and referring telephone calls to appropriate staff members as needed.
• Maintaining accurate record-keeping of completed educational sanctions, maintaining accurate information about local community service sites, assisting with the record-keeping of fine money.
• Maintaining accurate records of conduct / university 'holds' on a student's record; serving as a resource to hearing officers in the area of sanctioning and sanction compliance.
• Compiling bi-weekly reports to reflect student compliance in all sanctions.
• Monitoring, tracking, and maintaining accurate records for all account expenditures within the department budget; processing and monitoring journal entries and budget transfers.
• Recruiting, selecting, training, and evaluating student workers pursuant to the university work-study program; designing a specific orientation and training program for student workers.
• Monitoring the progress of tasks assigned and hours worked; ensuring timely submission of hours worked for payment purposes.
• Inputting data into and maintaining the Maxient database for all student disciplinary cases; preparing, organizing, and maintaining disciplinary case files.
• Monitoring, tracking, and purchasing office supplies as needed.

MINIMUM QUALIFICATIONS :

• Bachelor's Degree strongly preferred.
• Previous office experience required, including significant working knowledge and experience with computers.
• Proficiency required in working with software programs including Microsoft Office (Word, PowerPoint, Excel), Adobe Acrobat, etc.
• Must demonstrate a high degree of professionalism, the ability to work independently, manage multiple tasks and assignments simultaneously, and meet daily deadlines.
• Excellent organizational, written, and oral communication skills.
• Must demonstrate the ability to exercise judgment, independent thinking, and possess problem-solving skills.
• Must demonstrate the ability to discuss sensitive issues with a diverse population of members from the university community, including students, parents, faculty, and staff.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education, and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit-eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation.

Visit https : / / hr.northeastern.edu / benefits / for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.

Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu / diversity.

To apply, visit https : / / northeastern.wd1.myworkdayjobs.com / en-US / careers / job / Boston-MA-Main-Campus / Administrative-Assistant R126125

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