AR / AP Specialist

Vaco is seeking a skilled AP / AR Specialist to join a finance team and play a vital role in managing accounts payable and accounts receivable functions for their real estate operations.

The AP / AR Specialist will be responsible for maintaining accurate financial records, processing invoices and payments, and ensuring timely collections from tenants.

Responsibilities :

• Process accounts payable transactions, including vendor invoices, expense reports, and utility bills, ensuring accuracy and compliance with company policies.
• Prepare and review payment batches for approval, including checks, ACH transfers, and wire transfers.
• Reconcile vendor statements and resolve any discrepancies in a timely manner.
• Generate and send invoices to tenants for rent, utilities, and other charges, and follow up on overdue payments.
• Monitor accounts receivable aging reports and initiate collection efforts as needed.
• Maintain tenant records and ensure accurate billing and payment application.
• Collaborate with property management and leasing teams to address tenant inquiries and resolve billing issues.
• Assist with month-end close activities related to accounts payable and accounts receivable.
• Prepare financial reports and analysis as requested by management.

Requirements :

• Minimum of 2 years of experience in accounts payable, accounts receivable, or related finance role, preferably in the real estate industry.
• Proficiency in accounting software (e.g., Yardi, MRI) and Microsoft Excel.
• Strong understanding of real estate accounting principles and practices.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Effective communication and interpersonal skills, with the ability to interact professionally with tenants, vendors, and internal stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of property management software and online banking platforms is a plus.

Benefits :

• Competitive salary
• Comprehensive health, dental, and vision insurance plans
• Retirement savings plan with company match
• Paid time off and holidays
• Professional development and training opportunities
• Supportive and inclusive work environment

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.