Administrative Assistant - Glass Family of Companies

Opportunity Details

Administrative Assistant

JOB-10042452

Anticipated Start Date

September 2, 2024

Location

Brooklyn, NY

Type of Employment

Contract Hire

Employer Info

Our client provides high quality, comprehensive healthcare to the communities it serves through a network of acute hospitals, community-based practices, long-term care facilities and partnerships with local healthcare providers.

Our patient-centered approach extends beyond medical care to enhance the health and wellness of our communities, our patients and their families.

Job Summary

We are looking for individual to join our client’s team as Administrative Assistant. Reports to Chief Executive Officer / Designee and assists in all administrative functions and coordinates activities and information of the department.

In some cases, may oversee work of other clerical employees.

Job Description

• Plan, schedule and organize daily activities for Department Head and less experienced clerical staff if applicable.
• Screen, evaluate and set priorities for visitors and other contacts and provide appropriate direction.
• Research information, discuss policies with department managers and maintain all departmental manuals including policies, procedures, and job descriptions.
• Prepare department statistics for various areas such as employee and patient incidents and assist in preparing reports.
• Coordinate and schedule all meetings and appointments.
• Prepare and maintain purchase requisitions, personnel action forms, and work orders for office repairs. Ensure supplies levels are maintained.
• Function as a liaison between the supervisor and other hospital staff.
• Maintain confidential records for the department and staff.
• Handle correspondence, including typing letters and reports.
• Answer phones and routing calls to the appropriate recipient.
• Prepare meeting minutes agendas and takes meeting minutes.
• Coordinates logistics for meetings including room set-up and catering.
• Carry out administrative duties such as filing, typing, copying, binding and scanning.
• Perform other duties as assigned.
• Must be able to prioritize and handle multiple requests coming at the same time.
• Loads of Executive scheduling and planning
• Organizational skills is a must
• Critical Thinking Covering for other Admins when needed
• Proficient in Word, Excel, PowerPoint, Email management
• Familiar with Joint Commission - preferred not mandatory

Skills Required

• Ability to communicate in English, both verbally and in writing.
• Microsoft Office Suite literacy.
• Good interpersonal skills.
• Able to multi-task and is organized.
• Proficiency in Word, Excel, PowerPoint.
• Ability to type 50 words / minute.

Education / Training / Certifications

Highschool diploma or GED

Additional Requirements

Associate's degree preferred

Pay Rate

• $25.00 per hour
• We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
30+ days ago