Legal Assistant

Job Description

Job Description

Job Summary :

We are seeking a detail-oriented and highly organized  Business Legal Administrative Assistant  to support attorneys and legal professionals specializing in business law. The ideal candidate will bring exceptional administrative skills and a strong understanding of business law processes and terminology. This role requires the ability to manage a fast-paced workload, maintain strict confidentiality, and deliver high-quality support to ensure the efficient operation of the legal team.

Key Responsibilities :

• Administrative Support : Provide comprehensive administrative assistance to attorneys, including scheduling appointments, maintaining calendars, and arranging meetings.
• Document Preparation : Prepare, draft, proofread, and format business law-related legal documents such as contracts, corporate filings, and agreements.
• Client Communication : Act as the first point of contact for clients, managing inquiries and relaying critical information to attorneys.
• Filing and Organization : Maintain electronic and physical filing systems, ensuring documents are accurately filed and retrievable.
• Billing and Invoicing : Assist with client billing, process invoices, and manage other financial administrative tasks.
• Research Support : Conduct legal and procedural research related to business law (e.g., compliance requirements, corporate governance issues) and summarize findings.
• Court and Agency Filing : File legal documents with courts or regulatory agencies and monitor deadlines for filings, hearings, and other critical dates.
• Team Collaboration : Collaborate closely with attorneys, paralegals, and clients to ensure efficient case management and timely completion of tasks.
• Compliance Assistance : Help clients with compliance-related forms and requirements, including SEC filings and corporate registration documentation.
• Minimum of 1-3 years of experience in legal support within a legal environment.
• Proficiency in Microsoft Office Suite and electronic filing systems for state and federal courts.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to work both independently and collaboratively as part of a team.
• Familiarity with document management systems preferred.
• Demonstrated ability to handle multiple projects and meet tight deadlines.
• Strong interpersonal skills to effectively interact with clients, attorneys, and team members.