FGA (Fergus Garber Architects) is a collaborative, design-focused architecture firm of 20+ professionals in Palo Alto. We are seeking a full-time, in-house Office Manager to play a key role in maintaining and improving our studio's daily operations and culture.
The ideal candidate is highly organized, service-oriented, and dependable — someone who brings empathy, curiosity, and joy to their work. This position is integral to sustaining our professional, high-touch, and human-centered environment, supporting staff and our clients with care and professionalism.
Requirements :
- Minimum 3 years of experience working in a professional administrative environment.
- Strong organizational skills and ability to manage multiple priorities.
- A bachelors degree or equivalent work experience is required.
- Familiarity with HR or accounting platforms (e.g., QuickBooks, Gusto, ADP).
- Knowledge of HR best practices or fundamental employment law is a plus.
- This is a full-time in-office position.
- Must live within an hour's drive to Palo Alto
Performance characteristics :
Takes ownership of responsibilities with a can-do attitude. Strong multi-tasking and follow-through skills. High attention to detail and organization skills.Self-motivated, tenacious, problem-solver, and a team player.Skilled with Google Suite : managing files in Google Drive, Google Sheets, and Google Docs.Experienced in basic accounting and budgeting.Experience in the service industry is a strong plus.Strong written and verbal communication skills, including writing and sending professional emails.Experience with Slack and essential online survey tools is a strong plus.High integrity and strong professional ethics. Trustworthy, discreet, and able to process confidential information with discretion and emotional intelligence.Reliable : achieves deadlines punctually and takes ownership of responsibilities.Ability to work efficiently, conscientiously, and independently in a small office.Organize, plan, and prioritize work Develop specific goals based on required priorities and formulate work plans to organize and accomplish work independently with minimal oversight.Optimistic, reliable, and flexible attitude.General Responsibilities :
QuickBooks transaction entry and report generation with an accountant's oversight.Coordinate, set up, and order weekly office lunch for group meeting.Maintain a clean, organized, and well-functioning office environment.Process incoming and outgoing mail.Administrative support to Partners.Maintaining and organizing files.Purchasing and maintaining an inventory of supplies for the office, kitchen, and snacks.Manage office providers such as janitorial, exterior maintenance & landscaping, repair professionals / companies.Assist with social and marketing events as needed.Overseeing the annual employee review process.Manage handbook changes.Booking travel arrangements for annual firm trips.Coordinating hiring and onboarding new employees.Manage employee benefit administration and oversight.Compensation :
Compensation : $35–$48 / hour, depending on experience and qualificationsAnnual bonus potential based on performancePaid time offSimple IRA Plan employer match up to 3% of salaryMedical, dental, and vision insuranceOpportunity to grow with the firmIf interested, please submit your resume and cover letter detailing your qualifications and salary requirements. References will be requested before the interview process.
