Administrative Assistant

Job Description

Administrative Assistant - Wilmington, DE

IFF has an exciting opportunity for a full time Administrative Assistant in the Pharma Solutions business located in Wilmington, Delaware, or Midland, Michigan.

Reporting into the R&D organization.

This role will support a cross-functional teams spanning a variety of functions including leadership, scientists, laboratory personnel, customer-facing specialists, and more.

This role will be on site in Wilmington or Midland with flexibility to work from home on occasion. Relocation is not available for this role.

The ideal candidate is task oriented, organized, has a high attention to detail, is able to prioritize task lists, and has good time management skills to complete actions on time.

Additionally, this person must be able to communicate and work with a diverse group of people and personalities.

For this role key responsibilities include but are not limited to :

• Event coordination, both social and non-social (such as large group work meetings) on site and virtually
• Vendor management Liaise with vendors for procurement and service, i.e.
• Office supply management such as maintaining stock of paper, pens, etc.
• Laboratory supply management in collaboration with the technical team
• Coordinating with site services and site management for upkeep, operation, and maintenance of facilities
• Capital and expense support ensure adherence to company policies for
• Purchase order requisition management and interfacing with accounts payable.
• Capital procurement execution
• Building Safety Action Committee Gatekeeper capturing meeting minutes, action items, and ensuring proper follow through
• Meeting support prepare agendas, set-up and manage meeting platforms, i.e.
• Calendar management for team and leaders
• Running meetings for R&D leaders
• Making business travel arrangements for team members
• General team assistance
• IT Support Coordination assist basic troubleshooting and coordinate with IT for technical needs, i.e.
• Working in Microsoft Office Applications including Word, PowerPoint, Excel and Outlook
• File share management via Microsoft Teams

Job Requirements

Qualifications :

• 3-5 years of administrative assistance experience
• Computer skills including Office Applications
• High-school or college degree
• Ability to work in person 40hrs / week
• Ability to work and communicate with a diverse team
• US Citizen or legally able to work in US

The Pharma Solutions business will be taking on its next chapter of growth as a trusted partner for the

pharmaceutical industry with the announcement to sell Pharma Solutions to Roquette. This move will position Pharma Solutions to expand its industry leadership through continued investment in innovation to meet the evolving needs of pharmaceutical manufacturers and developers worldwide.

The sale is presently expected to close in the first half of 2025, pending regulatory approvals and other closing conditions.

The Pharma Solutions business unit will remain a part of IFF until close and, at such time, it will transition to Roquette.

In applying for this position, you acknowledge your awareness that the position is a part of the Pharma Solutions business unit and has been identified to transition to Roquette.

While we are interested in all qualified candidates with the potential to work in the United States, we are not able to sponsor visas.

Additionally, to qualify for this position, you must be proficient in English, including reading, writing, and verbal communication.

At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of ethnicity, national origin, race, age, sex, or veteran status.

We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.